Office Specialist - Nebraska State Penitentiary at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Correctional Services - Agency 46



Location:

Lincoln, NE



Hiring Rate:

$16.277



Job Posting:

JR2024-00009820 Office Specialist - Nebraska State Penitentiary (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):



Job Description:

Currently, the Nebraska State Penitentiary is seeking a self-motivated candidate with office experience for the position of Office Specialist.


Hiring rate of position: $16.277/hour PLUS $3/hour facility differential for hours worked.


• 13 paid holidays
• Vacation and sick leave (24 days your first year, accruing immediately)
• Military leave
• 156% state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) eligible through the Federal
government
• Wide variety and availability of career advancement
• Meaningful public service -- service with a purpose!
• Numerous training and development opportunities


Information about the Nebraska Department of Correctional Services (NDCS) can be found at: www.corrections.nebraska.gov. For Americans with Disabilities Act (ADA) accommodations, please contact Megan Jones at megan.jones@nebraska.gov.


DUTIES:
Coordinate and reconcile daily deposit; prepare miscellaneous receipts; process inmate payroll, which includes monitoring pay documents, reports and activity to ensure inmate workers are paid correctly; complete log for receiving/issuing pop tokens; process inmate travel orders; research confiscated appeals from inmates; serve as contact for inmate accounting and coordinator of inmate payroll; train supervisors to use inmate payroll software; answer Inmate Interview Requests; review electronic receipts; assist business manager as needed; review/approve all outgoing inmate institutional checks; review, code, and approve purchasing documents; facilitate American Correctional Association (ACA) file preparation for standards to assure accreditation.



Requirements / Qualifications




Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency OR experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.



Preferred Qualifications: Minimum two years' experience/training/education in administrative/office /clerical support functions. Experience with Microsoft Office applications.



Other: Applicants accepting a job offer must pass a medical exam, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid NE Corrections Training Program.



Knowledge, skills & abilities:


Ability to: communicate in person and by phone, email, and correspondence to exchange information and ideas; interact effectively with persons of diverse backgrounds; summarize technical data and results of research and tracking activities into reports; prepare, proofread, and correct errors in information, documents, reports; understand and apply instructions and program administrative policies and directives; implement decisions made and take actions selected by others to achieve work objectives, performance goals, and priorities; learn the organizational structure, mission, and activities of the employing agency; learn agency policies and procedures pertinent to the work assigned; maintain confidentiality; maintain accurate records and documentation.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.