Visiting Project Coordinator - College of Education, Department of Special Education at University of Illinois in Urbana, Illinois

Job Description:

Visiting Project Coordinator - College of Education
Department of Special Education, Early Intervention Training Program




Job Summary

Primary duties include setting priorities, implementing projects, collecting and maintaining program data, coordinating available resources, communicating and collaborating with team members within and outside the university system, oversight and planning for material and space needs for EITP calendar of events and organizing and implementing projects and associated timelines.

Duties & Responsibilities



Planning, oversight & coordination of EITP Activities


• Develops systematic approach and maintains efficient and effective daily workflow in the main (central) office for the Early Intervention Training Program (EITP).


• Administratively responsible for implementing program priorities, setting goals and objectives for main (central) office of the Early Intervention Training Program.


• Responsible for data collection, maintenance, and basic analysis related to EITP professional development events, interpreter testing, video credit reviews, and family outcomes surveys.


• Prepare and submit reports (daily, quarterly or annually) to the Program Director and/or funding agent, as assigned.


• Serves as an integral part of the decision-making process and responsible to exercise independent judgment within activities of EITP.


• Recommends and implements changes based on continual program evaluations. Resolves any existing program challenges or barriers.


Resource coordination and management


• Manages human and material resources, maintains appropriate records, and communicates effectively.


• Maintains supply inventory for the needs of staff, students, and contractors within EITP.


• Coordinates and maintains reproduction and delivery schedule for EITP resources and materials.


• Processes travel, purchasing and various activities in travel, purchasing and expense system, including reimbursements, honoraria, etc.


Collaboration and personnel oversight and support


• Processes travel, purchasing and various activities in travel, purchasing and expense system, including reimbursements, honoraria, etc.


• Serves as a resource person, referral agent and creates links and acts as a liaison to other campus and community groups, expanding internal and external program development.


• Provides leadership, communicates commitment and sets expectations for staff, students and subcontractors.


• Assists in coordination of and participates in scheduled team, collaboration meetings and conference planning.


• Participates in recruiting and selecting of staff members, students and appraising staff and student performance.


• Oversees and reviews work for main (central) office team members, including students.



Minimum Qualifications



• Bachelor's Degree Demonstrated expertise with standard office technology (Microsoft Office suite), including Microsoft Word and Excel and Adobe Acrobat Pro.


• 3 years demonstrated project management/coordination experience, data collection and maintenance, human resources and supervisory experience, including demonstrated experience in decision-making demanding discretion and independent judgment.



Preferred Qualifications



• Demonstrated experience with purchasing, travel and contracts within a university setting, demonstrated experience with basic data analysis, experience with early intervention/early childhood systems.


• Working knowledge of the university system for billing, travel reimbursement, supply ordering.



Knowledge, Skills and Abilities



• Experience managing multiple tasks with varying timelines, experience supporting/supervising hourly staff and students, demonstrated expertise with standard office technology (Microsoft Office suite), survey tools.


• Demonstrated ability in decision-making, strong written and oral communication skills, strong interpersonal relationship skills, including the ability to interact effectively with team members and university staff, attention to detail, adaptability, and dependability.


Appointment Information


This is a 100% full-time Visiting Academic Professional position, appointed on a 12-month basis. The expected start date is January 16, 2025. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for this position is $60,000-80,000.


Sponsorship for work authorization is not available for this position.



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on December 2, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a resume, cover letter, and contact information for three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact paa4@illinois.edu. For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1027638
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu