Administrative Assistant at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:



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GENERAL DESCRIPTION:



The Administrative Assistant is responsible for providing administrative and clerical support to the Office of Disability Services, Tutoring, and Learning Support programs within the Camner Center. This includes answering phones, monitoring and responding to emails in the departmental inboxes, assisting parents and students with questions regarding accommodations, tutoring, and ILI. This position reports directly to the Office Manager


PRIMARY DUTIES AND RESPONSIBILTIES:

• The Camner Center opens at 8:30 am Monday thru Friday. The Administrative Assistant is responsible for opening the office, checking the email and phone messages and responding to routine questions and routing questions to the appropriate individuals when needed
  
  


• Greet visitors (students, prospective students, parents, faculty, and other administrators) and escort them to the appropriate person for assistance. Monitor the flow of students in the Camner Center by announcing visitors or informing appointment arrival
  
  


• Maintain office calendar and assists in making appointments within the Camner Center. Composes correspondence or selects standardized formats on behalf of the Camner Center
  
  


• Provide customer service to students, parents, faculty, and visitors of the university
  
  


• Participates in the hiring process for student workers. (Accepts applications, reviews resumes, participate in interviews)
  
  


• Provide guidance to student employees to ensure proper completion of their duties
  
  


• Input purchase orders into Workday system
  
  


• All other duties as assigned by the Office Manager, Associate Director, or Director
  
  

Salary:

• $19.00 - $19.41 per hour
  
  

Disability Services:

• Review basic ODS policies, including documentation guidelines for requesting accommodations, with students and parents
  
  


• Monitor case files through our online system, Accommodate, and provide parents and students with updates regarding the file review process
  
  


• Assist students with questions regarding the online portal for submitting accommodations requests and scheduling exams
  
  


• Provide support to the Accommodations Specialist with notetaking and running weekly reports tracking student uploads
  
  


• Support the planning, coordination, and execution of final exams. ODS will open at 8am during final exams and is responsible for opening the office at 7:30am and preparing for final exams
  
  

Tutoring Services:

• Assist students in scheduling appointments
  
  


• Monitor appointments each hour through Navigate
  
  


• Reconcile tutor/student no-shows in the system
  
  


• Respond to questions from students and parents regarding tutoring and how to book an appointment
  
  


• Support in coordinating final exam review sessions for students
  
  

Learning Support Programs:

• Assist students with scheduling a learning specialist appointment
  
  


• Answer general questions from students and parents about ILI and learning specialist programs
  
  


• Assist students in checking-in for appointments
  
  


• Provide information about academic workshops
  
  

WORK EXPERIENCE REQUIREMENTS:

• High School Diploma or equivalent
  
  


• Clerical and administrative experience in an office setting
  
  

KNOWLEDGE, SKILLS AND ABILITIES (KSA):

• Detail-oriented
  
  


• Proficiency in Microsoft Office including Word, Excel, Outlook and Adobe Acrobat
  
  


• Capability to learn new software applications
  
  


• Communicate effectively in oral and written form
  
  


• Ability to take initiative and work independently at times
  
  


• Comfortable working in a fast-paced environment
  
  


• Provide excellent customer service
  
  

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.



Job Status:

Full time



Employee Type:

Staff



Pay Grade:

A4 Apply Now