STAFF ACCOUNTANT at Mental Health Centers in Mt Sterling, Illinois

Job Description:

STAFF ACCOUNTANT

Position:

A member of the secretarial staff primarily responsible for completing accounting and other secretarial duties.

Qualifications:

1. Prior accounting experience
2. College degree preferred

Classification:  #2

Reporting Supervisor:  Financial Director

Position(s) Supervised:  Not Applicable

Expectations:

The Staff Accountant is expected to complete accounting and billing responsibilities in a timely and accurate manner and complete “front-line activities” related to the management of the five HUD Corporations.

Duties:

1. File invoices and purchase requisitions or receipts for payment for agency and five HUD Corporations on a daily basis.
2. On a weekly basis, prepare invoices for agency and five HUD Corporations for general ledger coding for review by the Financial Director (FD). Resolve any accounts payable related issues or required documentation with agency and HUD vendors or agency personnel.  Check invoices for required documentation, check addition and copy invoices as needed.  After invoices have been reviewed by the Financial Director, process on the accounting system and prepare for signature by authorized individuals.  After signing, mail or process checks to vendors.  File and maintain accounts payable invoice filing system.
3. Input daily Agency/HUD/client/insurance checks and direct deposits in the accounting system. Reconcile accounts receivable computer report to deposit book and/or bank statement to ensure all checks and monies have been accounted for and processed correctly.
4. Reconcile direct deposit(s) received from the State for payment of DD/HBS services to ROCS system reports in order to ensure all services were paid and resolve any issues of non-payment.
5. On a daily basis, file and maintain accounting file system for the agency and housing entities in an accurate manner.
6. Assist with the organization, retention, documentation, retrieval or destruction of agency financial documentation on an annual or as needed basis.
7. Order office and housekeeping supplies for the Brown Center. Compare prices from various vendors to prevent Agency overspending.
8. Ensure the security of documentation and monies in your office, including locking and unlocking file cabinets on a daily basis.
9. On a monthly basis or as needed, utilize various state reporting systems, (FHA, Mobius, and ROCS) to print or download various state reports regarding program services or client data. Utilize the reports to input the data into Excel spreadsheets to produce reports that monitor agency program services, agency contract compliance and client status.  As needed, develop and produce Excel spreadsheets on various agency data.
10. Maintain HUD waiting list; keep all five lists accurate and up-to-date with updates and notes relevant to each person on the list.
11. Gather all necessary documents from housing applicants to be provided to the Director of Residential Services for placement.
12. Complete monthly spreadsheet for comparison of agency alcohol services to DASA contractual obligations.
13. Update vehicle listing and renew registrations and physical disability placard as needed.
14. Preserve confidentiality of all agency materials relating to clients, services and privileged personnel/administration information.
15. Understand and observe the policies and procedures established by the Mental Health Centers of Western Illinois.
16. Attend required annual trainings and other work-related seminars to increase overall knowledge base and improve job-related skills.
17. Perform other duties as assigned by supervisor.

 
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