Senior Accounts Payable Coordinator at Haley & Aldrich in Burlington, Massachusetts

Job Description:

Senior Accounts Payable Coordinator
Burlington, MA, United States | req1596

At Haley & Aldrich, a 900+ person national engineering and environmental consulting firm, our creative, technically strong staff work collaboratively to deliver exceptional value to clients. We look for professionals with a passion for solving complex challenges and for creating change, which is a vital part of our culture, no matter what role a staff member holds.

We are looking to add new talent to our growing team! We are currently seeking a Senior Accounts PayableCoordinator towork with highly skilled professionals on diverseproject teams in a dynamic environment. This is an excellent opportunity to join a growing group and company and get involved in a variety of projects for a diverse range of clients. This is a full-time hybrid position located in our Burlington, MA office.

DUTIES/RESPONSIBILITIES
The successful candidate will:

• Ensure accurate coding of invoices to proper project and expense categories.
• Process employee expense reports, verifying coding and appropriate receipts.
• Process travel expenses.
• Prepare and process electronic transfers, checks, and ACH payments and upload files to bank.
• Reconcile corporate credit cards.
• Oversee and maintain the AP mailbox, research issues, and respond to inquiries.
• Responsible for overseeing vendor setup, W-9 tax forms for vendors, & year-end 1099 processing.
• Manage process for self-assessment of use tax.
• Reconcile vendor statements, research and resolve discrepancies.
• Assist in month end & year end work to get the AP items posted.
• Reclass AP items as requested by the GL team.
• Serve as a backup for the AP Supervisor as needed.

SKILLS/EXPERIENCE

• Five + years experience in accounts payable and expense reimbursement.
• Must demonstrate high level of proficiency with Deltek or other similar ERP.
• Experience with compliance related to 1099 and W9 compliance.
• Must have strong written, verbal and telephone communication skills.
• Demonstrated ability to work well in a team environment.
• Experience in engineering and / or construction industry a plus.
• Associates / bachelor’s degree, preferably in a business-related field a plus.

About Haley & Aldrich

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Learn more at haleyaldrich.com.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.

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ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCY Haley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans´ Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.

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