Accounts Payable Specialist at Summit Utilities in Fort Smith, Arkansas

Job Description:

Summit Utilities


Accounts Payable Specialist
FORT SMITH, AR, US
Full-Time
Yesterday
2630

Join our Growing Team and see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021, 2022 and 2023; and Best Places to Work in Arkansas 2020 and 2023, Oklahoma 2022 and 2023 and Missouri 2023. Summit was also recently named one of Forbes 2023 America’s Best Small Employers.

Summit is a growing natural gas utility company providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence, diversity and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do.

We have an exciting opportunity open for an Accounts Payable Specialist based in Fort Smith, AR.

POSITION SUMMARY:

This position’s responsibilities include processing, coding, and reconciling Accounts Payable to ensure timely payments to vendors and accurately capturing of payable transactions in the General Ledger.

PRIMARY DUTIES AND RESPONSIBILITIES

• Process Accounts Payable daily for multiple companies
• Daily processing of mail, scanning invoice to AP email inbox for processing

• Daily indexing, routing, inputting, and processing of invoices
• Verify invoice coding approvals
• Daily coordination of invoice submission with Accounts Payable team
• Completing weekly payment file submission to bank for check processing, ensuring all ACH payments are completed properly.
• Reconcile Accounts Payable by matching vendor statements with invoices
• Assist in resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Verify vendor accounts by reconciling monthly statements and related transactions
• Set up and maintain vendor account records, regularly checking for supplier profile completion and correct tax status.
• Review, reconcile and process company credit card expenses and reconcile credit card accounts payable at month end
• Review and process employee’s expense reimbursements and resolve any discrepancies
• Assist with monthly close process, ex. Follow up on all non-invoiced receipts to obtain and match invoices before month end
• Collect and maintain W-9 records, verify supplier profile completion.
• Annual processing of form 1099’s
• Utilize, maintain, and verify paperless document storage filing system.
• Remain updated on regulatory/audit compliance as it pertains to Accounts Payable
• Continually monitor the Accounts Payable process and make recommendations to management for improved processes
• Educate business users on the proper Accounts Payable processes to ensure timely and accurate payment of all invoices
• Participate in the ERP system integration and ensure effective migration to new system processes and procedures
• Work effectively and on a timely basis with all departments within the organization
• Protects organization's value by keeping information confidential

SECONDARY DUTIES AND RESPONSIBILITIES

• Act as backup for the rest of the Accounts Payable team
• Special projects or other duties as assigned
• Perform filing or other general office tasks as time permits

EDUCATION AND WORK EXPERIENCE

• High school or General Equivalency Degree required
• Bookkeeping or accounting degree desirable
• Three years of experience in accounting/bookkeeping

KNOWLEDGE, SKILLS, ABILITIES

• High level of accuracy, efficiency, and attention to detail
• Knowledge of Oracle/SAP ERP system
• Intermediate to higher level Microsoft Office skills with intermediate to higher level Excel skills
• Strong Accounting principles knowledge: General Ledger, understanding of debits and credits, understanding of accruals and reversals
• Intermediate understanding of cash flow management
• Ability to establish excellent relationships with all levels of employees and with the company’s vendors
• Thorough understanding of the full bank reconciliation process
• Strong understanding of vendor legal requirements
• Strong understanding of purchase orders
• Experience in handling of construction accounts payable is desirable
• Must exhibit a high level of time management skills with the ability to multi-task numerous functions
• Independent and self -motivated worker
• Good communication skills and ability to work well with others
• Ten key, typing, and enjoy a fast pace

Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice and support to our employees when they need it most. We understand that home and family are essential pieces of your life, and our benefits are designed to support you both at work and at home.

Summit Utilities, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability.

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