Graduate Admissions Evaluator at Portland State University in Portland, Oregon

Job Description:

Equal Opportunity Employer/Veterans/Disabled


Portland State University


Position Details
Position Details

Proposed Start Date	12/02/2024
Classification Title	Office Specialist 2
Working Title	Graduate Admissions Evaluator
Department	200451 - OGS Dean Graduate Studies Admin
Position Number	D91669
Representation	OP - SEIU/OPEU Local 503
Position FTE	1
End date, if applicable

Position Summary

Brief Description of PSU/School/Dept	Portland State University is Oregon’s only Urban Research University. It is one of Oregons’s most affordable, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners. More than 21,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.The Graduate School at Portland State University is home to Graduate Admissions and Graduate Academic Services. The Graduate School oversees graduate education at PSU and is dedicated to supporting academic excellence, innovation, and fostering a diverse and inclusive community. To learn more about the Graduate School, please visit our website at the following link: https://www.pdx.edu/gradschool/ Note to Candidates: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. Portland State University is committed to building a diverse and inclusive organization and we strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications as described or if you require a reasonable accommodation to apply for or perform job duties.
Position Summary	The Graduate Admissions Evaluator will support admissions initiatives of graduate programs at Portland State University (PSU). As a front-line point of contact for prospective students, and as a member of the Graduate Admissions team, the Graduate Admissions Evaluator is responsible for services to applicants so they are able to easily navigate the admissions and enrollment process to ensure Portland State University meets its graduate enrollment goals. Primary duties of this position include processing graduate applications, determining the admissibility of student records, notifying graduate departments of any changes in the applicant’s files and inputting all pertinent information into the Slate and Banner systems. At times, the Evaluator will need to respond to inquiries and requests for graduate program information and assist with lifting holds on registration. Duties also include processing changes of application term, working with the Offices of the Registrar, Financial Aid and Undergraduate Admissions to update and/or correct a student’s record. The Evaluator will ensure that all schools attended have been included for holistic evaluation; verify applicants have received a Bachelor’s degree from a regionally accredited university; determine residency status for tuition purposes; ascertain the applicant’s qualifications for graduate admission and route through the Special Approval process if requirements are not met. Over time, the Evaluator will potentially acquire a working knowledge of international evaluation including: international credential evaluation, accreditation of institutions and conversion of grade point averages, and determination of the authenticity and completeness of international academic documents. Employees in this position will have regular contact in person, by telephone and in writing with PSU faculty, staff, students, applicants, outside agencies and the general public, explaining criteria used as the basis for decisions made; collecting needed information to compile regular and special reports or complete technical records processing activities; providing requested information of a specific nature when responding to inquiries and complaints. This position will report to the Director for Graduate Admissions in the Graduate School. As a representative of Portland State University, it is important to represent, promote and portray all programs in a professional and positive manner.
Minimum Qualifications from Classification	Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. Note: College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Additional Minimum Qualifications for this Position	Ability to interact with the public in a positive, professional, and service-minded manner Ability to remain calm in a fast paced environment and work well with diverse populations Highly detailed Ability to perform highly detailed, repetitive tasks on a daily basis while maintaining accuracy Ability to perform math computations using fractions; convert credits from a semester to quarter system; correlate transcripts from other institutions to the PSU system; and work with a variety of school systems and grade reporting methods. Ability to use a calculator and type with accuracy. Familiarity with computers and typing information on a computer system for long hours on a daily basis. Excellent interpersonal, written and oral communication skills, as well as discretion and diplomacy. Willingness to work in a collaborative team environment in a productive and professional manner. Experience with, and understanding of the needs of individuals from ethnically and culturally diverse backgrounds. Willingness to accept, learn, and manage new projects and/or duties.
Preferred Qualifications	Bachelor’s degree Previous experience with admissions processing CRM experience, preferably Slate Banner SIS, OnBase and document imaging systems PSU policies and procedures
Key Cultural Competencies	Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship	Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours	Monday to Friday 8am to 5pm; eligible for a hybrid work schedule after a 6 month trial period has been completed.
Total Compensation Range & Benefits Statement	The starting salary will be between $17.59 and $19.68 per hour on a 12-month term of service at 1.0 FTE. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities :https://www.pdx.edu/human-resources/benefits-psu

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first find out about this position?
   • PSU Website
   • Indeed.com
   • HERCJobs
   • Urban League of Portland
   • Hispanic Metropolitan Chamber
   • Oregon Employment Department
   • Social Media
   • Person Referral
   • Career Builder
   • Glass Door
   • Other - Please describe in the next Question
2. If you selected Other, please describe.

   (Open Ended Question)

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional References

Optional Documents

PI254956503

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