Administrative Assistant at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Administrative Assistant

The University of Pittsburgh, Dietrich School of Arts and Sciences, is seeking a highly motivated Administrative Assistant to increase efficiency and effectiveness in a group of departments by providing an advanced level of administrative support to the faculty, students, and staff. This includes providing primary administrative support, including but not limited to serving as the first point of contact for the departments; course preparation; shipping; event management; maintenance of accurate records, drafting correspondence; faculty support; coordinating travel; preparing expense reports, invoice, and payment requests; and data entry and tracking. Candidates wishing to apply must have strong communication skills and an ability to prioritize work. Exceptional proficiency in commonly used software (word, excel, adobe) is expected. The Dietrich School of Arts & Sciences is committed to building a culturally diverse staff. Excellent interpersonal and relationship-building skills and the ability to work effectively with a wide range on individuals and constituencies in support of a diverse community are required.

Job Summary

Performs administrative and general office support work.

Essential Functions

The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.

Physical Effort

This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also the ability to lift up to 40 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant I

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: $16.50 to $20.63 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI254958154

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