Court Clerk & Income Tax Clerk at Village of South Zanesville in Zanesville, Ohio

Job Description:

Court Clerk & Income Tax Clerk Job DESCRIPTIONS

Mayor’s Court Clerk

Summary: Assists with managing the Mayor's Court, which handles minor offenses such as traffic violations, misdemeanors, and other local ordinance infractions.

Key responsibilities include:

• Court Administration: Organizing court dockets, setting court dates, and notifying involved parties. Ensuring the court’s smooth operation and proper documentation.
• Record Keeping: Managing all court-related records, including case files, court judgments, and fines collected.
• Customer Service: Serving as a point of contact for the public regarding court processes, answering questions, and providing information about court proceedings.
• Collections and Payments: Collecting fines, fees, and bond payments, and ensuring funds are deposited correctly. Work with fiscal officer to track and report collections.
• Reporting and Compliance: Ensuring compliance with state reporting requirements and submitting records to appropriate state agencies, like the Bureau of Motor Vehicles.

Income Tax Clerk

Summary: Handles village tax administration, working closely with residents, businesses, and other municipal departments to manage income tax collections.

Responsibilities include:

• Tax Processing and Filing: Assisting residents and businesses with filing local income tax forms, verifying filings, and ensuring compliance with tax regulations.
• Collections and Receipts: Processing tax payments, managing accounts, and recording all revenue collected. Handling delinquencies and following up on unpaid taxes.
• Customer Support: Responding to taxpayer questions, providing guidance on filing procedures, and clarifying tax-related inquiries.
• Reporting and Documentation: Preparing regular financial reports for municipal authorities, tracking collections, and reporting on budget goals.
• Record Maintenance: Keeping accurate records for all taxpayers and ensuring confidentiality and compliance with local and state tax regulations.

Both roles typically require strong attention to detail, organizational skills, and experience with municipal or court software.

Court Clerk & Income Tax Clerk Job REQUIREMENTS

This is a 2 prong position and the chosen candidate will spend 50% of their time/day in each role.

Mayor’s Court Clerk

1. Education and Experience:

• High school diploma or equivalent is generally required; some villages may prefer an associate's degree or coursework in criminal justice, legal studies, or business.
• Previous experience in a legal, court, or municipal administrative setting is preferred but not always required.

2. Skills and Knowledge:

• Knowledge of Court Procedures: Familiarity with basic court processes and terminology is beneficial.
• Attention to Detail: Must be meticulous in managing case files, records, and payment documentation.
• Organizational Skills: Ability to manage court dockets, schedule hearings, and maintain orderly records.
• Computer Skills: Proficiency in office software (Microsoft Office Suite) and potentially in specialized court management software.
• Customer Service Skills: Strong communication skills to interact with the public, defendants, attorneys, and law enforcement personnel.

3. Other Requirements:

• Confidentiality and Integrity: Must maintain confidentiality with sensitive information and act with integrity.
• Problem-Solving Skills: Ability to handle unexpected issues in court operations.
• Ability to Handle Stressful Situations: Comfortable working in an environment where you may deal with high-tension or conflict situations.

Income Tax Clerk

1. Education and Experience:

• High school diploma or equivalent required; an associate's degree or coursework in accounting, finance, or business is often preferred.
• Previous experience in finance, tax, or municipal administration is advantageous.

2. Skills and Knowledge:

• Basic Accounting Knowledge: Understanding of basic accounting principles and tax laws.
• Data Entry and Record Keeping: Ability to accurately record and maintain tax payments and accounts.
• Attention to Detail: Critical for managing tax records and ensuring accuracy in all filings and payments.
• Computer Skills: Proficiency in office software (especially spreadsheets) and familiarity with municipal or accounting software.
• Customer Service Skills: Strong interpersonal skills to answer taxpayer questions and provide guidance on tax procedures.

3. Other Requirements:

• Confidentiality: Must handle taxpayer information securely and ensure compliance with confidentiality laws.
• Analytical Skills: Ability to review tax filings and identify discrepancies.
• Organizational Skills: Needed to manage multiple accounts and filing deadlines.

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