Administrative Assistant at Cavalier International Air Freight, Inc. in Dulles, Virginia

Job Description:

Cavalier Logistics is seeking a full-time Administrative Assistant to join our team. We are looking for a highly motivated self-starter who can offer a high standard of accuracy in providing administrative support to multiple departments.

Responsibilities include but are not limited to:

• Arranges conference calls and in person meetings.
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Conducts research
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Arranges and coordinates company lunches and special events to include service awards program.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Updates company contact lists and coverage maps.
• Assists in preparation for audits.
• Assists HR with various duties:
  
  
  • Employee insurance enrollment/termination.
  • Assists employees with access to training.
  • Job postings
  • Issues IDs
  
  
• Assists with special projects as assigned.
• Performs other related duties as assigned by management.

Requirements:

• Excellent verbal and written communication skills.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions .
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions .
• Creative, flexible, and innovative team player .
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.

Education and Experience:

• Minimum high school diploma or GED.
• Two to three years related experience.

Benefits & Compensation:

• Competitive Compensation - Depends on Experience
• Health Insurance
• Dental & Vision Insurance
• Life Insurance
• 401(k)
• Employee Assistance Program

If you enjoy a fast paced environment, are a self-starter, have great organizational skills and are a team player - apply for this great position today. No phone calls please.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Apply Now