Pre-Award Grant Specialist - COM - 007103 & 005255 at University of South Alabama in Mobile, Alabama

Job Description:

Posting Details

Position Information

Position Number	007103 & 005255
Position Title	Pre-Award Grant Specialist - COM - 007103 & 005255
Division	College of Medicine
Department	710150 - Research Office
Minimum Qualifications	Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related professional experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications	Certified Research Administrator certification from the Research Administrators Certification Council is preferred.
Job Description Summary	The University of South Alabama’s College of Medicine Research Office is seeking to hire a Pre-Award Grant Specialist – COM. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Develops and reviews budgets and other administrative documents, prepares and reviews application packages, and collects appropriate institutional approvals prior to submission. Facilitates all aspects of proposal preparation and submission process to ensure proposals meet federal, sponsor, and university guidelines. Provides expertise on sponsor and university policies. Monitors accuracy of data for internal and external reporting. Ensures sponsor requirements and deliverables are met. Maintains a portfolio of active proposals. Makes initial contact with PIs/Departments in a timely manner. Interacts with subcontractors, vendors, and consultants to identify and obtain required documents complete with signatures. Reviews all proposal guidelines to identify any concerns and to ensure proposals can be submitted by the due date. Reviews all proposal documents for compliance with external and internal requirements. Reviews and validates budget information. Ensures accuracy and completeness of documentation for audit purposes. Reviews and validates sub-recipients and/or consultants’ documentation. Maintains pre-award file in Cayuse for each proposal. Stay up to date on sponsor guidelines and application systems such as research.gov, grants.gov, era commons, etc. and maintain knowledge of resources available for proposal preparation, Works with team members and Pre-Award Grant Manager to facilitate proposal submissions. Manages post award actions of sponsored projects for assigned departments, including modifications, no-cost extensions, re-budgets, PI changes, allowability questions, and other post-award related actions. Prepares modification requests, no-cost extension requests, PI changes, and any other communications to sponsors in a timely and professional manner and following University and College of Medicine procedures. Disseminates award documents from central administration and acquires documents such as revised budgets, revised scope of work, and protocol approval to set up award with Contract and Grant Accounting. Communicates with Post-Award Grant Specialist to hand off post award actions for financial review and maintenance. Processes prior approval and non-prior approval requests to funding agencies and central administration. Collaborates with Post-Award Grant Specialist, PI and department administrators to prepare final reports as required by sponsor. Assists with other post-award related actions as needed. Complies with all University and College of Medicine pre-award procedures. Ensures that College of Medicine approvals are obtained and routes proposals to central Sponsored Programs Administration for final review and submission. Utilizes electronic research administration systems such as Cayuse and PIVOT as well as sponsor systems as needed. Maintains knowledge of all University and College of Medicine polices and procedures and/or where to locate them. Implements policies and procedures in daily activities and communications. Inputs all required data into Cayuse accurately and in a timely manner to ensure compliance with university requirements. Maintains communication with sponsors and faculty to ensure timely compliance with all requests related to sponsored project activities. Responds promptly and professionally to questions and requests from Department staff, university faculty, or administrators regarding proposal and post award actions. Facilitates communication with sponsors to resolve issues in a timely manner for pre and post-award questions. Functions as a liaison between sponsors, faculty, and departmental administrators. Serves as backup to other Pre-Award Grant Specialists as needed. Regular and prompt attendance. Ability to work schedule as defined and additional hours as required. Related duties as required.

Posting Information

Number of Vacancies	2
Position End Date (if temporary)
Job Open Date	11/15/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

PI255021760

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