Job Description:
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The University of Miami/UHealth Dean's Office has an exciting opportunity for a Full Time Sr. Project Coordinator to work at the Medical Campus in Miami, FL 33136.
CORE JOB SUMMARY
The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.
CORE JOB FUNCTIONS
Assists with the assignment of tasks to internal teams to include schedule management. Assists with budget preparation and tracks all project related expenditures. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team. Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored. Ensures adherence to standards and requirements by reviewing project objectives against deliverables. Organizes, attends and participates in project meetings. Prepares necessary presentation materials for project meetings. Records minutes and takes detailed notes during meetings. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Adheres to University and unit-level policy and procedures and safeguards University assets.
Department Specific Functions
The Sr. Project Coordinator will be assigned to the Assistant Vice President of Administration in the Miller School of Medicine Dean's office. The incumbent will provide administrative and project coordination support to the AVP office. Department specific duties are detailed below:
Project Management:
- Assist in planning, executing, and closing projects in alignment with executive priorities.
- Develop and maintain project schedules, timelines, and budgets.
- Track project progress and provide regular updates to stakeholders.
Administrative Support:
- Manage executive calendars, including scheduling meetings, coordinating travel, and organizing events.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Conduct research and compile reports as needed for project-related activities.
Communication:
- Serve as a liaison between executives and internal/external stakeholders.
- Facilitate effective communication across departments and ensure that information is shared promptly.
- Prepare presentations and materials for meetings and briefings.
Data Management:
- Maintain organized project documentation, including files, records, and databases.
- Assist in monitoring project performance metrics and deliverables.
- Ensure compliance with company policies and procedures related to project management.
Problem Solving:
- Identify potential project risks and develop mitigation strategies.
- Proactively address challenges and propose solutions to keep projects on track.
- Support continuous improvement initiatives within the executive administration team.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education: High school diploma or equivalent
Experience: Minimum 3 years of relevant experience
Knowledge, Skills and Attitudes:
* Ability to communicate effectively in both oral and written form.
* Ability to maintain effective interpersonal relationships.
* Ability to work independently and/or in a collaborative environment.
* Ability to accurately prepare and maintain records, files, reports and correspondence.
* Ability to understand and follow instructions.
* Skill in completing assignments accurately and with attention to detail.
* Ability to manage a budget and work within the constraints of that budget.
* Ability to process and handle confidential information with discretion.
* Proficiency in computer software (i.e. Microsoft Office).
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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:Full time
Employee Type:Staff
Pay Grade:A7
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