Senior Director of Payroll Services & HRIS at Nextech in Melbourne, Florida
Posted in Other about 2 hours ago.
Job Description:
Overview
Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America's largest HVAC/R service provider.
As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!
Role:
The Senior Director of Payroll Services & HRIS (UKG) is responsible for the strategic direction, management, and operational oversight of the organization's payroll functions and HR Information Systems (HRIS), specifically with a focus on UKG systems. This role ensures the efficient and accurate execution of payroll processes while leveraging HRIS technology to optimize employee data management, reporting, and compliance.
This leader will collaborate with HR, Finance, and IT departments to ensure seamless integration of payroll, benefits, and workforce management systems, driving process improvements and system enhancements. The Senior Director will also play a critical role in compliance with labor laws, tax regulations, and audit requirements.
Benefits:
- Excellent Health Insurance options including a FREE employee only option
- Dental, Vision, Accident, Critical Illness, Disability and Supplemental Life Insurance options
- FREE life insurance equal to your annualized pay rate
- 401k with a 50% match up to the first 6% of your contributions
- 7 paid Holidays
- 2 paid Personal days
- 10 paid Vacation days
- Oversees end-to-end payroll processing for all employees, ensuring accuracy, timeliness, and compliance with relevant laws and regulations
- Leads the design and implementation of payroll policies, procedures, and controls to ensure smooth operations and minimize errors
- Ensures compliance with federal, state, and local payroll regulations, including tax filings, wage reporting, and garnishments
- Manages multi-state payroll complexities and oversee international payroll operations as required
- Serves as the system owner for UKG (Ultimate Kronos Group) platforms, ensuring they are effectively configured and maintained to support payroll, timekeeping, and workforce management
- Partners with HR and IT teams to maintain, upgrade, and enhance the HRIS system, ensuring data accuracy and process efficiency
- Oversees the implementation of new modules or features within UKG to improve HR and payroll processes, employee self-service, and reporting capabilities
- Ensures the security, confidentiality, and integrity of employee payroll data within the HRIS system
- Ensures payroll practices comply with all legal requirements, including FLSA, wage and hour laws, and tax regulations
- Leads internal and external audits related to payroll and HRIS, providing accurate documentation and support
- Maintains awareness of changes in payroll regulations and HRIS technologies, adapting processes as needed to stay compliant and efficient
- Leads and mentors a team of payroll professionals and HRIS administrators, providing guidance, support, and professional development
- Establishes clear performance goals, conducts regular evaluations, and drives a culture of accountability and excellence within the team
- Fosters collaboration across HR, Finance, and IT teams to ensure integrated solutions and alignment with business objectives
- Identifies and implements opportunities for process improvements in payroll and HRIS functions to enhance efficiency and accuracy
- Leverages technology, automation, and data analytics to streamline payroll operations and improve reporting
- Drives initiatives to enhance employee experience, such as improved self-service tools, timely pay corrections, and faster resolution of payroll issues
- Develops and manages payroll reporting to support financial planning, budgeting, and forecasting
- Provides regular payroll and workforce reports to senior leadership, including headcount, labor costs, overtime, and compliance metrics
- Utilizes HRIS data to provide insights into workforce trends and support decision-making across HR and Finance functions
- Completes assigned tasks in a safe, accurate, thorough, and alert manner
- Upholds Company policies and procedures
- Works in a professional manner with managers, supervisors, coworkers, customers, and the public
- Other related job duties as assigned
Supervisory Responsibility:Delivers value-added results by effectively delegating tasks, managing performance, and training and developing employees in the following positions:
- Director of Payroll & Onboarding
- HRIS Administrator
- HRIS Analyst
- Excellent communication and collaboration skills, with strong interpersonal abilities in both written and oral formats, enabling effective interaction with senior leadership and various departments
- Proficiency in UKG (Ultimate Kronos Group) or other HRIS/payroll platforms
- Deep understanding of payroll regulations and HRIS security requirements to minimize risk and ensure compliance
- Strong leadership and team development skills, with experience managing cross-functional teams
- Strong analytical and problem-solving abilities, particularly in data analysis and reporting
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Ability to prioritize duties and manage multiple projects from start to finish with minimal supervision
- Ability to lead and inspire a team to deliver excellence in payroll operations and HRIS management
- Proficient in Microsoft Office, including advanced skills in Excel (Pivot tables, Vlookup, Macros, If Statements, Formulas)
Education and Experience:
- Bachelor's Degree in Accounting, Finance, Human Resources, Business Administration, or a related field (Master's Degree preferred) or an equivalent combination of the requirements
- 10+ years of payroll management experience, including multi-state payroll
- 5+ years of experience managing HRIS platforms, with expertise in UKG (Ultimate Kronos Group), preferred
- Proven track record of leading payroll and HRIS system implementations or upgrades
- Strong knowledge of payroll regulations, tax laws, and HR compliance
- Previous experience in HVAC Industry or other service business preferred
Physical/Environmental Requirements:
- Continuously able to work in office environment
- Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
- Continuously able to sit at a computer for up to 8 hours
- Able to alternate between sitting and standing, as needed throughout the day
- Occasionally able to lift up to 15
- Continuously requires vision, hearing, twisting, and talking
- Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
- Rarely requires climbing
- Ability to travel on occasion
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