Meeting and Events Coordinator at National Co+op Grocers in St. Paul, Minnesota

Job Description:

ST. PAUL, MN - REMOTE ELIGIBLE
Event Management - Event Strategist - Event Planner

Are you passionate about creating exceptional experiences for event attendees? Do you thrive in all the behind-the-scenes work, transforming ideas into impactful conference experiences? Do you have a "get things done" attitude and a commitment to improving and refreshing events? If you're ready to manage multiple projects with a customer-focused mindset, we would love to hear from you!

This position plays a key role in coordinating and producing high-impact and inclusive conferences and events. It involves managing logistics, registration, speaker management, and event communications. This role requires close collaboration with a wide range of audiences, planning teams, departments, and stakeholders to deliver seamless event experiences.

This is an ideal position for detail-oriented, organized individuals who are passionate about events and are interested in having a direct impact on the success of food co-ops and communities through our events. This position is eligible for a remote home office within the Twin Cities 7-county metro area: bit.ly/NCG7CountyMetroArea. An office is available if preferred over remote work. Ability to work evenings and weekends as needed. Up to 25% business travel required including overnights and weekends.

Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any characteristic protected by applicable law.

Primary Responsibilities:

• Manage event logistics on-site, including facilities, transportation, food and beverage functions, event production, speakers, and additional activities.
• Manage travel bookings, rooming lists, and program room blocks.
• Set up and manage event registration. Create and distribute registration reports to internal stakeholders.
• Ensure proper communication and marketing of upcoming programs.
• Act as the primary point of contact for program attendee inquiries and questions.
• Create menus and work with caterers and venues to ensure food and beverage meet the needs of attendees and the event's budget.
• Primary point of contact for LMS helpdesk, administrator inquiries, user inquiries, account management, and monthly account reconciliation.

Qualifications:

• Minimum one year of event planning experience required; two years preferred.
• Bachelor's degree in event management, hospitality or related field preferred.
• Proficient with MS Office applications, especially Excel, Word, PowerPoint, and Outlook.
• Experience in managing and producing all aspects of a meeting or event, including building custom food and beverage menus.
• Strong interpersonal skills with the ability to clearly communicate in writing and verbally.

Apply By: December 1, 2024

National Co+op Grocers: For more information about our company, please visit www.ncg.coop/about-us.

Benefits, benefits, benefits! We offer a generous salary and benefits package including 4 weeks PTO at hire, medical, dental, vision, HSA/FSA with company contribution, company paid life and disability insurance, comprehensive Employee Assistance Program (EAP), a matching 401(k) plan, and many perks. The hourly salary rate for this position is $30.96 ($64,393 annually). To view NCG's 2024 Benefits Summary copy/paste bit.ly/NCG2024BenefitsSummary into an internet browser.

Home Office Option: This position is eligible for a home office if within a reasonable commuting distance from our St. Paul, Minnesota office and if there is sufficient internet bandwidth and mobile phone service for work to be completed efficiently.

Workstation Option: For individuals interested in working from an office, workstations are available in our St. Paul, Minnesota office. St. Paul is part of the major metropolitan area which along with Minneapolis is known as the Twin Cities. The area is known for its excellent parks, bike trails, and other outdoor activities; vibrant arts, culture, and dining scene; and cultural diversity. Our office is conveniently located between St. Paul and Minneapolis at 2610 University Ave W. There is free parking and the Green Line Light Rail stops at our building (Westgate Station).

Individuals with Disabilities: National Co+op Grocers wants all interested and qualified candidates to be able to use this career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at (866) 709-2667 ext. 2992.

No recruiters or agencies please.

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