Academic Department Coordinator - Environmental Studies
Amherst Campus Part Time JR5560
Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.
Job Description:
Amherst College invites applications for the Academic Department Coordinator in the Department of Environmental Studies. The Academic Department Coordinator is a part-time, year-round position (20 hours per week) and the hourly pay is between $27.00-$30.00/hour commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.
Provides comprehensive administrative support in all areas of operation in the department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas for the department include the following: support for the chairs and faculty in carrying out the department business; curricular support; event management; budget and purchasing support; financial transactions and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus 80% of their weekly hours when classes are in session.
Summary of Responsibilities:
This list is not intended to be all inclusive. Employees may perform other duties as requested to meet the ongoing needs of the college.
Administration of Departmental Business
Support the chairs and faculty in carrying out departmental business according to the academic calendar
Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes as appropriate
Assist in reappointment, tenure, and promotion processes, including by managing the course evaluation and retrospective letter process for tenure-line faculty, maintaining records, and preparing materials for review
Assist in faculty searches, including coordination of search process logistics
Support faculty and chair with occasional administrative items such as equipment requests, external reviews, etc.
Coordinate department's annual prizes and fellowships for majors
Curricular and Major Support
Serve as a first point of contact for the Environmental Studies Department
Assist in coordinating scheduling and listing of Environmental Studies courses, including updating course information in the Course Catalog, CPI/EMS, and Workday
Assist with course support and logistics, including preparation of course materials, field trips, and guest lecturers
Administer majors' records, including declarations of the major, progress in the major, petitions for exceptions and assigned advisor
Assist with student independent research projects, thesis and capstone logistics
Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters
Event Management
Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events, process receipts and reimbursements for student-led events
Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
Budget Support, Financial Transactions, and Student Employment
Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
Process purchase orders, invoices, and reimbursements
Monitor budgets in collaboration with the department chairs and director of academic finance
Coordinate and maintain student employment (teaching and research assistants, research fellows) and other casual hiring
Communications and Office Management
Maintain departmental website, newsletter and announcements, and electronic record keeping
Coordinate the schedules of and stock supplies (including printers) in common space(s)
Serve as the liaison between the department and a diverse community of students, faculty, and staff across campus, the Five College community, and the public
Maintain a welcoming, inclusive, and respectful study and work environment
Perform other duties/functions as requested
Qualifications:
Required
High school degree or equivalent
One year of related experience
Strong written and verbal communication, interpersonal, time-management, organizational, and diplomacy skills
Ability to take initiative, work independently, and work collaboratively
Demonstrate a high level of attention to detail
Sensitivity to issues of confidentiality
Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
Experience or willingness to work collaboratively with a diverse community
Preferred
Associate's or Bachelor's degree
Accounting and/or budget management skills
Three years or more of related experience at a higher education institution
Experience working with Workday or other ERP software
Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.
Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.
Interested candidates are asked to submit a resume, cover letter, and the names and contact information for professional references online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees should apply by clicking on the Jobs Hub icon from their Workday home screen.) Candidates submitting applications by November 15th will be assured full consideration. Review of applications will continue until the position is filled.