Lease Administrator at Baker Tilly Advisory Group, LP in Chicago, Illinois

Job Description:

Overview



Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.


Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.


Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.


Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.


Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.




Job Description:





As a Lease Administrator you will be responsible for managing all aspects of lease administration for Baker Tilly's real estate portfolio.


Responsibilities:

• Manage and maintain commercial lease agreements, including reviewing, abstracting, and ensuring adherence to lease terms and conditions

• Interpret and enter all leases, amendments, assignments, and subleases into the company's lease administration system.


• Update lease records, such as tenant address changes, name changes, and security deposit information.


• Documentation Management: Prepare detailed Lease Summaries, process, and manage lease documents, amendments, renewals, and terminations.

• Review Estoppels and SNDA's as required per leases and as needed for refinancing and acquisitions.


• Assist with and develop monitoring and tracking key metrics


• Work with vendor on updates, best practices and change management of lease administration system


• Support, manage and analyze key real estate management reporting systems including validating information, extracting key reports, and analyzing key metrics.


• Support real estate team project management on tracking and monitoring upcoming lease renewals.


• Support real estate project management team as necessary.

Support Firm's real estate strategy:

• Support Executive Director in analyzing real estate needs including lease renewals, expansions, improvements and assist with recommendations to management.


• Support real estate strategy and interface with office/regional leadership.


• Support Executive Director in lease negotiations process with the landlord, broker, and real estate counsel.


• Frequent interaction with internal team, outside brokers, landlords, architects and other vendors on matters of significant importance. Requires skill, tact, judgment and persuasion to accomplish objectives.

Qualifications:

• Bachelor's Degree or equivalent experience; industry experience in real estate, accounting, professional services firm.


• Software proficiency in MS Word, Excel, Outlook, PowerPoint, SharePoint and Smartsheets.


• Experience with lease administration system is required. Knowledge of Visual Lease (3rd party software) is a plus


• Demonstrated ability and willingness to perform multi-functional tasks.


• Self-motivated, team player, strong work ethic.


• Excellent communications skills and interpersonal skills, both written and verbal.


• Excellent administrative, organizational and time management skills.


• Ability to deal effectively with a wide range of individuals and work in a team environment.


• Ability to initiate process improvements.

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