Sr. Administrative Assistant, Every Child Succeeds at Cincinnati Children's Hospital Medical Center in Cincinnati, Ohio

Job Description:

Job Description



At Cincinnati Children's, we come to work with one goal: to make children's health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children's.



Cincinnati Children's Hospital Has Been Named:

• Consistently recognized by U.S. News & World Report as a top 10 children's hospital in the nation


• One of four Medical Centers making the list of the 2022 Glassdoor Best Places to Work
  


• A Top Hospital and Health System for Diversity recognized by DiversityInc


• One of the nation's most innovative companies by Fortune in March 2023


• An LGBTQ+ Healthcare Equality Top Performer in 2022 by The Human Rights Campaign (HRC)

JOB RESPONSIBILITIES

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  Coordination- Coordinate schedules, activities, information, and processes. Functions as a team lead and provides input into evaluations. Directs the work of others and delegates tasks. Supports complex projects and processes from concept through completion that have organizational impact and/or external constituents. Establishes and implements reporting systems. Establishes office procedures and initiates development of related policies and practices. Independently identifies resources and practical processes for completing projects; makes recommendations to appropriate personnel.
  
  


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  Communication- Develops and maintains efficient internal communication processes to support the activities of the department/division. Communicates with executive level personnel. Participates as department/program representative at meetings, relays relevant information, and provides necessary follow up. Acts as a liaison with external organizations and leaders. Represents the department/program head as an agent to handle procedural issues, troubleshoot issues, take action, and communicate results back to the appropriate person. Diffuses crises or critical situations in the absence of manager. Acts as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager. Takes ownership of issues and concerns communicated to the department/program and provides follow-up to bring issues to conclusion. Ensures important operational information is communicated to appropriate staff. Speaks in public as a representative of the department.
  
  


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  Financial/HR- Performs completion and processing of forms, documents, and reports. Maintains personnel files. Monitors budget expenditures; identifies and researches variances/problems. Assists in tracking and monitoring revenue, expense, and allocations. Provides applicable reports. Tracks funding and maintains accurate balances in funds and accounts. Researches information for major purchases. Participates in the interview process for administrative staff. Prepares HR forms for signature. Assists with annual budget preparation.
  
  


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  Technology- Uses a variety of software and information systems. Trains others on system usage and serves as a troubleshooter. Functions as a resource for department office technologies, hardware, and software.
  
  


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  Writing/Editing- Handles composition of various documents. Takes and prepares minutes, reviews, and distributes independently. Prepares board packets. Researches data and compiles reports. Composes and edits documents such as newsletters and proposals.
  
  

Work has multi-departmental impact through support of Associate Chair, Medical or Research Division Director or Assistant Vice President.



JOB QUALIFICATIONS

• High school diploma or equivalent
  
  


• 2+ years of work experience in a related job discipline
  
  

JOB PREFERRED QUALIFICATIONS

• Administrative experience in a healthcare environment
  
  


• Strong computer/software skills (Microsoft Excel, Outlook & Word)
  
  


• Strong written and verbal communication skills
  
  

Market Leading Benefits Including*:

• Shift Differential, Weekend Differential, and Weekend Option Pay Programs


• Medical coverage starting day 1 of employment. View employee benefits here.


• Competitive retirement plans


• Tuition reimbursement for continuing education


• Expansive employee discount programs through our many community partners


• Referral bonus program for current staff!


• Support through Employee Resource Groups such as African American Professionals Advisory Council, Asian Cultural and Professional Group, EQUAL - LGBTQIA Resource Group, Juntos - Hispanic/Latin Resource Group, Veterans and Military Family Advocacy Network, and Young Professionals (YP) Resource Group


• Physical and mental health wellness programs


• Relocation assistance available for some positions

*Benefits may vary based on FTE Status and Position Type



Primary Location

3440 Burnet - FKA Herald



Schedule

Full time



Shift

Day (United States of America)



Department

Every Child Succeeds



Employee Status

Regular



FTE

1



Weekly Hours

40


Comprehensive job description provided upon request.


Cincinnati Children's is proud to be an Equal Opportunity Employer that values and treasures Diversity, Equity, and Inclusion. We are committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/AA/M/F/Veteran/Disability. Apply Now