Sr. Administrative Assistant at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:

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Sr. Administrative Assistant

The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work on the UHealth Medical Campus to support to Neuromuscular Research Team.

Core Job Summary

The Senior Administrative Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office.

Core Responsibilities

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  Supports department and/or department leadership with daily clerical tasks.

  
  


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  Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

  
  


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  Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

  
  


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  Plans meetings and takes detailed minutes, as needed.

  
  


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  Answers phone calls, provides information to callers or connects callers to appropriate staff.

  
  


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  Schedules appointments and updates calendars.

  
  

Department Specific Functions

The Senior Administrative Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office.

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  Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements for research participants.

  
  


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  Compose visit schedules for research participants in accordance with study team

  
  


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  Responsible for the maintenance, requisition and submission of supplies and regular inventory of research spaces.

  
  


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  Prepare research materials for upcoming research visits (both in person and remote) for study team.

  
  


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  Maintenance and filing of research records.

  
  


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  Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, preparation of BERF and submission of required information to administrative office for processing.

  
  


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  Composes and types correspondence and takes detailed minutes.

  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

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  High school diploma or equivalent

  
  


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  Minimum 3 years of relevant experience

  
  

Knowledge, Skills, and Attitudes:

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  General knowledge of office procedures and operations

  
  


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  Ability to accurately prepare and maintain records, files, reports and correspondence

  
  


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  Ability to communicate effectively in both oral and written form

  
  


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  Ability to maintain effective interpersonal relationships

  
  


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  Ability to process and handle confidential information with discretion

  
  


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  Skill in completing assignments accurately and with attention to detail

  
  


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  Proficiency in computer software (i.e. Microsoft Office)

  
  

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full time
Employee Type:Staff
Pay Grade:H5 Apply Now