Senior Research Finance Administrator at Stanford University in STANFORD, California

Job Description:

Senior Research Finance Administrator🔍School of Medicine, Stanford, California, United States📁Finance📅Oct 16, 2024 Post Date📅104950 Requisition #

Stanford University is seeking a Senior Research Finance Administrator to manage the proposal preparation and post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. You will serve as subject matter expert on pre- and post- award research administration. You will supervise other staff members, delegate tasks and projects and monitor work.

About the Department of Pathology:

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of the human disease. This is done through discovery (research), education, and clinical care.

You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options:

Events and program for children, sports camps, tuition options
World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty
Work/life and family-friendly policies and reimbursement
Participation in Stanford's social responsibility and sustainable programs for a better world
A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world.You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time.

For more information about the department visit http://pathology.stanford.edu/

About this Position:

Stanford University is seeking a Senior Research Finance Administrator to support 30 faculty clinical faculty (including Clinical Educators and Instructors) with all financial aspects; monitor, analyze, forecast and create complex analytical reports on the financial performance of all grant budgets. Manage project budgets and serve as the responsible person for these budgets. You will be supervising a minimum of 2 staff members who support sponsored clinical research, delegate task and projects, and monitor work.

You should be highly organized, proactive, extremely detail oriented and be able to multi-task with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong business judgement, professional etiquette and develop program management skills. In addition to having a "can-do" attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.

Duties Include:

Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
Manage contract closeout process and audit inquiries; submit final reports and certificates.
Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
Oversee and review work of other staff. May supervise, train and mentor other staff.
Serve as a resource on subject area to principal investigator staff.

* - Other duties may also be assigned

Desired Qualifications:

Experience as a Research Administrator 2 with managing sponsored awards (both grants and contract; which include subawards, and internal review board protocol process).Experience managing a robust research administration team.
Experience with Stanford Systems (Oracle - approving transactions, Stanford Electronic Research Administration, Office of Sponsored Research, Student funding requirements (GFS) for both graduate students and postdoctoral fellows.
Knowledge of Stanford University policies and procedures for both internal and external sponsors
Cardinal Curriculum 1 and 2 certification is desired
Ability to perform complex financial analysis and customized reporting
Expert knowledge and fluency of governmental regulations (Federal Acquisition Regulation, OMB Uniform Guidance).
Expert knowledge in drafting multi-site project budgets and budget justification.
Experience preparing, managing, and projecting budgets.

Education & Experience (Required):

Bachelor's degree and five years of job-related experience, or combination of education and experience.

Knowledge, Skills and Abilities (Required):

Expert knowledge and fluency of governmental regulations (Federal Acquisition Regulation, OMB Uniform Guidance).
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent oral, written, and communication skills.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Expert in project management, including managing international collaborations and complex multi-sub award contracts.
Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
Extreme attention to detail.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.

Certifications & Licenses:

Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

Physical Requirements*:

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to twenty pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing up to 20 pounds.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

This position will have the opportunity to be fully remote.

This role is open to candidates anywhere in the United States. Stanford University has Five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $83,555 to $117,329 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ride-sharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time


• Job Code: 4483


• Employee Status: Regular


• Grade: I


• Requisition ID: 104950


• Work Arrangement : Remote Eligible

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