Specialist, Document Control at Samuel, Son & Co. (USA) Inc. in Tucson, Arizona

Job Description:

PRIMARY RESPONSIBILITIES:

• Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated documentation.


• Maintenance of proper document registers, binders for detail engineering project and shop floor drawings.


• Date stamp and print Bid documents. 


• Ensures proper document classification, sorting, filing and proper archiving.


• Reviews completeness of documentation and prepares document transmittals.


• Prepares and maintains Vendor Drawing and Data Requirement books for detail engineering project for in-house use or for onward transmittal to clients during project closeout as required. 


• Performs document quality check in accordance with CAID engineering document control procedures.


• Prepares engineering drawing log reports.


• Download/Upload from FTP clients, ISO, SharePoint, and various customer supplied portals.


• Maintains confidentiality of all documentation and resources in accordance with the CAID/Samuel Policy

MINIMUM JOB REQUIREMENTS: 

• Continually develop computer knowledge to improve efficiencies, particularly software programs such as M2M, Word and Excel.


• Develop strong oral, written, and interpersonal communications skills.


• Bachelor's Degree or 5 years’ job experience in a related industry 


• Familiarity with Word, Excel, and PowerPoint

ITAR Requirements

• Adhere to and abide by all ITAR-specific job standards and training.  Protect and properly safeguard ITAR-sensitive information and work product; ensure dissemination or disclosure of and access to “protected data” occurs only with those trained and approved for exposure to ITAR content.


• IMMEDIATELY notify Supervisor/Manager, Human Resources, Legal (email:  compliance@samuel.com) or the Samuel Ethics Alert Hotline of known or suspected unauthorized disclosure, release of or access to protected ITAR content. 

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

This job description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management, as required. Staffing of positions to be determined by the company.