Job Description:
We're searching for an experienced event planner to manage events and production from initial concept through completion, helping maintain our reputation for memorable events. The ideal candidate is passionate, creative, detail-oriented, and dedicated to providing superb client service at every turn. This role demands an expertise in all aspects of event, meeting, and conference planning, including budget, venue scouting, equipment logistics, setup and breakdown of events, and best practices.
Required Education: Bachelor's degree in business, Communications, Marketing, or related field; or equivalent work experience in lieu of degree (two years' relevant work experience is equivalent to one-year college)
Required Experience: 4 years event strategy planning and implementation, to include:
- Proven success in event planning or coordination
- Strong interpersonal and communication skills
- Ability to juggle different workstyles equally including planning from desk to onsite event
- Experience in building and maintaining positive business relationships
- Excellent organizational skills, including multitasking, time management, and attention to detail
- Ability to handle pressure and make good decisions quickly
Travel/Schedule: May work extended days and/or weekends per events calendar; may travel to off-site event location(s)
Objectives of this role
- Manage all aspects of event planning, meet strict deadlines, and stay within budget
- Nurture and build relationships with vendors, venues, and internal clients, and other industry contacts while crafting and implementing the creative and logistical aspects of all events
- Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges
- Comply with legal, insurance, health, and safety regulations at all times
Responsibilities
- Coordinate with internal staff, clients, sponsorship contacts, and vendors to establish the requirements for an event, and serve as liaison to Community Impact and Marketing teams to communicate updates
- Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design and execution
- Plan and facilitate logistics for all events, including guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
- Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
- Troubleshoot any issues that arise on event day
Reasonable accommodations
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
