Job Description:

The E.W Scripps Company is seeking a Supervisor, Office Services.  This person will provide administrative management of the office. Direct and oversee office activities in order to achieve the highest degree of expense control and productivity. Maintain a clean and aesthetic quality office environment at all times. Responsibilities include but are not limited to maintenance of office equipment and supplies, coffee and water service. Act as liaison between Scripps and building management. Act as administrator for key card access system. Implement and develop company policies and procedures for office functions.

WHAT YOU’LL DO:

• Interface with department heads to discuss specific needs, problems or concerns. Accommodate special requirements.

• Provide day-to-day administrative supervision of facilities department support staff, i. e. receptionist and mailroom. Provide training and coverage as needed.

• Train and provide on-going assistance to all employees concerning operation of phones and office equipment. Troubleshoot minor office equipment, and phone problems.

• Coordinate with vendors for office furniture requests and repairs; light maintenance, office/culinary supplies, and office equipment.

• Manage/perform conference room set-up services.

• Maintain inventory flow and storage of office supplies.

• Schedule maintenance and miscellaneous cleaning on an as-needed basis, i. e. painting, carpet cleaning, window cleaning, interior foliage, etc.

• Review, record and ensure accuracy of invoices.

• Provide weekly status report.

• Maintain facilities key card access system and determine level of security access; issue key card to new employee; replace lost/stolen key cards.

• Maintain video surveillance system.

• Support HR & Legal with internal investigations related to access control and video security systems.

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Maintain inventory of office keys; distribute and place order for key request.

• Coordinate office moves at the direction of supervisor.

• Administer the building safety and evacuation team at supervisors’ direction

• Manage office services staff: goal setting' administrative management, perform reviews and performance management.

• Support Scripps Center related activities for Strategic Sourcing.

• Assist internal customers with “restricted” or “blocked” items on vendor sites.

• Assist internal customers with special orders from preferred vendors.

• Source and order print-related needs for the Scripps Howard Foundation (e.g., stationery, business cards, folders).

• Source and order print-related needs for Accounts Payable (e.g., check stock, envelopes).

• Investigate and resolve customer questions/issues related to print-related orders (e.g., Taylor Communications, Southeastern Printing, Harper Engraving).

• Investigate and resolve customer questions/issues related to FedEx shipments.

• Submit extraneous FedEx invoices to the third-party processor for payment processing.

• Maintain/update information on WorkLife related to employee discount programs.

• Perform other duties as needed and as directed by supervisor/management.

WHAT YOU’LL NEED:

• Associate’s degree or equivalent years of experience required

WHAT YOU’LL BRING:

• Computer proficiency; primary programs to include: Microsoft Word, Outlook, and Excel

• Strong communication and organizational skills

• Must have professional demeanor, multi-task oriented, and self-motivated

• Should be an independent thinker, and able to make sound judgment

• Ability to communicate in sometime stressful situations

• Aptitude to work with the public and office personnel with diplomacy

• Travel - limit

• Lifting required: must be able to lift up to 50 pounds

#LI-SM2

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If you are a current Scripps employee, please do not apply on this site. Please access our internal career site at Worklife > My Info > View Open Positions at Scripps.

SCRIPPS' COMMITMENT TO EQUITY, DIVERSITY AND INCLUSION:
At Scripps, we are committed to a diverse and inclusive culture that reflects the communities we serve. We are intentional about creating an environment where employees, our audiences and other stakeholders feel valued and inspired to reach their full potential and make authentic connections. We foster a workplace culture that embraces each person’s diversity, including the extent to which they are similar or different. Scripps leaders believe that an equitable and inclusive culture is not only the right thing to do, it is a business imperative. Read more about our commitment to equity, diversity and inclusion at scripps.com.

ABOUT SCRIPPS:

The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating a better-informed world. As one of the nation’s largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlets Scripps News and Court TV and popular entertainment brands ION, Bounce, Defy TV, Grit, ION Mystery and Laff. Scripps is the nation’s largest holder of broadcast spectrum. Scripps is the longtime steward of the Scripps National Spelling Bee. Founded in 1878, Scripps’ long-time motto is: “Give light and the people will find their own way.”

As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.