Administrative Assistant - Extra Help at Governors State University in University Park, Illinois

Job Description:

Description

We are currently seeking an administrative assistant. This candidate will need to perform skilled clerical work and support Senior Management. The work will include accounts receivable/payable, maintaining financial records, marketing, data entry/management, and many other office tasks. This position is ideal for someone motivated and able to prioritize work assignments as they come in.

Essential Responsibilities

Provide comprehensive administrative support to executives, assisting with project coordination, documentation, and follow-up tasks.
Provide administrative support to the management team.
Manage calendars, schedule appointments, and coordinate meetings.
Prepare and distribute correspondence, memos, and reports.
Assist with document management, including filing, scanning, and archiving.
Handles Billing internally and externally
Perform data entry and maintain accurate records.
Answer phone calls and respond to inquiries in a professional manner.
Assist with front desk duties, including managing the reception area.
Coordinate travel arrangements for staff members.
Assist with event planning and coordination.

Required and Preferred Qualifications

The candidate must be proficient in Outlook, Word, and Excel and have excellent typing skills. A friendly, professional demeanor with exceptional written and verbal communication skills is also a must.


Expected hours: 25 hours a week up to 900 hours per year, offers flexibility in days and times, this position is scheduled to be on campus.
Department Operational Hours: Monday - Friday, 9am - 5pm

Supplemental Information

This position does not provide university benefits.
Flexible hours and days can vary depending on your availability. This position is intended to be on campus for workdays. This is a perfect position for anyone looking for a part-time position in a university setting.


Background clearance required.

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