Department Operations Manager at University of South Florida in Tampa, Florida

Job Description:

Dept Number/Name: 0-1213-000 / Chemistry

College Division: Acad Affairs-Coll of ArtsandSci

Salary Plan: Administrative

Job Code/Title: 4380 / Operations Manager

Hiring Salary/Salary Range: $55,000 - $60,000

Position Number: 00058889

Schedule: On-campus with option for hybrid schedule upon satisfactory completion of training period.

ORGANIZATIONAL SUMMARY:

The Department of Chemistry represents one of the cornerstones of the School of Natural Sciences and Mathematics and the College of Arts and Sciences as well as the University as a whole. The Department of Chemistry is well-positioned in its centrality, demand, quality and sustainability to significantly contribute to the University vision of serving as a pre-eminent research university with state, national and global impact. The Department of Chemistry is dedicated to developing globally competitive undergraduate, graduate and professional programs as well as expanding its world-class interdisciplinary research ranging from drug discovery to materials science.

POSITION SUMMARY:

The Office Manager/Department Operations Manager oversees the administrative and academic services within the school/department, providing support to the Chair, faculty, staff, and students. Functioning as a liaison, this role ensures the effective management of budget, office operations, purchasing, facilities, and overall operational requirements. Furthermore, it includes the supervision of office staff and Federal Work-Study (FWS) students in the school or departmental environment.

RESPONSIBILITIES:

Payroll:
Serves a preparer of payroll for over 200+ personnel.
Submits payroll forms as needed, PCAF, Pay Distributions, RETs etc.
Serves as the primary liaison between the payroll office and all questions and concerns about discrepancies in pay.

Faculty Affairs:
Serve as department liaison for faculty affairs procedures.
Coordinate recruitment, credentialing and on-boarding for faculty and adjunct instructors by posting ads, supporting search activities, and facilitating interviews.
Provide administrative support for mid-tenure, post-tenure, and tenure and promotion applications.
Assist with faculty awards, annual evaluations, faculty assignments and workload procedures.
Provide support for annual awards reception, lecture series, guest speakers, meetings, etc.
Serve as department liaison for visa processes. Helps faculty troubleshoot and solve any issues that may arise with the appropriate office.

Department Operations:
Oversee daily operations of the department, ensuring office coverage from 8:00am - 5pm Monday through Friday.
Serve as primary contact for faculty, staff, and students on matters related to administration and operation.
Problem solve issues and coordinate with Dean's Office and Central Administrative departments such as purchasing, IT, and Facilities management.
Primary contact for setting up phone lines, maintaining outlook distribution list and updating directory.
Oversee department/school compliance with CAS and USF policies/procedures and maintain department websites and calendars.
Manage and oversee supervision of department employees and FWS students; work allocation, training, problem resolution, and enforcement of internal procedures.
Provide cross-departmental training to staff to support day-to-day operations of department.
Evaluate performance of department employees.
Manage the financial administration of E & G, carry forward, foundation, auxiliary, faculty research accounts and external and internal grants. Monitors budget, prepare budget reports and projections. Assist the Department Chair with preparation of annual budget requests.

Embedded Service:
Serves as the primary point of contact, facilitating communication between the academic department and HR/Financial Embedded Services.
Coordinates all travel arrangements for the Seminar Series, ensuring adherence to USF policies and procedures.
Processes contracts, invoices, and other transactions for payments.
Maintains up-to-date and accurate profiles, posts FWS/OPS positions, and submits student, adjunct, faculty, and staff requests to HR Embedded Services for processing.

Building Manager:
Manage department space utilization/planning and asset management.
Chemistry has space over 6 different buildings and this position will oversee the needs of all those spaces.
Gives/Removes all key and card access to all allowable spaces.
Asset Management includes but is not limited to equipment decommission, lab moves, set up and cleanup, overseeing delivery crews for multi-building transfers.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a High School Diploma or equivalent with four years of customer service related experience including at least one year of supervisory experience.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening N/umber: 38250

Posting Date: 11/18/2025

Posting End Date: 12/02/2025

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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