Project Manager II at University of South Florida in Tampa, Florida

Job Description:

Dept Number/Name: 0-6001-000 / VP For Health Sciences

College Division: USF Health-VP

Salary Plan: Administrative

Job Code/Title: 4576 / Project Manager II

Hiring Salary/Salary Range: $85,000 - $97,000

Position Number: 00046718

REQUIRES PMP Certification (or equivalent)

ORGANIZATIONAL SUMMARY:

USF Health's mission is to envision and implement the future of health with a commitment to improve the full spectrum of health, from the environment to the community, to the individual. USF Health integrates research, education, and health care to reach the shared value of making life better. The mission of the USF Health Administration department is to drive a culture of operational excellence through collaborations and implementation of quality services and systems in support of the USF Health community. The department serves all USF Health mission areas (education, research and clinical) with a focus on strategic initiatives, executive project management, and administrative & operational support.

POSITION SUMMARY:

The USF Health Project Management Office (PMO) resides within the USF Health Administration department and provides thoughtful and results-driven project management services to support USF Health's continued development. The Project Manager (PM) will provide project management services across all levels of the organization, lead multiple projects simultaneously, and use specialized strategies, project management methodologies and tools to achieve optimal results for stakeholders. Communication in this role is key and the PM is expected to use a variety of communication methods and reporting mechanisms to support
projects and keep stakeholders and project teams informed. This position reports to the Assistant Vice President for Administration & Organizational Strategy in the department of USF Health Administration.

RESPONSIBILITIES:

Project Management
• Lead project discovery & planning by analyzing stakeholder needs; determining & evaluating potential solutions; defining project scope, specifications, & requirements; identifying resources & budget; & defining operations/tools/trainings to meet the requirements.
• Assemble & lead project teams (e.g., subject matter experts, administrators, researchers, clinical providers, IT consultants, other project managers) to ensure satisfactory delivery of projects.
• Develop comprehensive project plans, timelines, & milestones. Apply risk management frameworks to identify & minimize project risks. Secure leadership & stakeholder agreement on project plans & timelines, & communicate any potential risks, obstacles, or resource needs prior to project start.
• Manage implementation of projects, including resources, budgets, risks, issues, & changes. Adjust resources as necessary to keep the project on track and meet quality standards.
• Measure project performance by tracking progress toward milestones & other performance indicators using appropriate tools & techniques.
• Provide project evaluation, final reporting, & ensure proper project closure.
• Capture and document best practices & lessons learned to inform future projects & improve organizational knowledge

Stakeholder Management & Communication
• Develop and maintain relationships across USF Health to support optimal project delivery.
• Manage stakeholder expectations through regular communication and progress updates, and by facilitating project meetings.
• Produce written charters, status reports, and messaging.
• Collaborate with others to manage issues and risks as well as to ensure quality and satisfaction.
• Provide weekly project updates to PMO team.

Work Product Development
• Collaborate with stakeholders to identify and define the specifications, requirements, and outcomes for work products that support project goals.
• Create and refine key work products, including documents, tools, reports, and deliverables, to meet project specifications and quality standards.
• Work closely with subject matter experts to ensure technical, operational, and functional knowledge is accurately reflected in work products.
• Manage the review and approval process for work products by soliciting and incorporating feedback from stakeholders, ensuring they meet expectations and are fit for
purpose.
• Track and manage revisions to work products, maintaining version control to ensure all team members and stakeholders are using the most up-to-date materials.

Process Mapping
• Lead meetings with stakeholders to gather input and collaboratively map out current processes.
• Develop visual process flow diagrams using appropriate tools to represent current state processes.
• Ensure process maps are accurate and aligned with stakeholder expectations by conducting review sessions and incorporating
feedback.
• Ensure all process maps adhere to PMO standards and best practices, ensuring consistency and clarity across documentation.

Other duties as assigned by USF Health Administration leadership.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelor's degree in a related field and 4 years of project management experience; or a Master's degree in a related field and 2 years of project management experience.
PMP Certification (or equivalent)

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

MBA (or related Master's degree) and/or PMP certification and 3 years of project management experience.
Experience in strategic planning and/or change management.
Previous experience working in higher education, operations and/or IT.

SPECIAL SKILLS/TRAINING:

Training and experience with Lean, Six Sigma, Agile and/or traditional project management is expected. Creativity, excellent communication (written & verbal), problem solving and customer service skills are primary requirements for this position. Operations/IT experience is a plus.

USF Health

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38154

Posting Date: 11/01/2024

Posting End Date: 12/01/2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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