*Program Supervisor at University of Oklahoma in Norman, Oklahoma

Job Description:

If you want to make a positive impact in the lives of Oklahomans, join us at the Center for Public Management (CPM). CPM is a department within the College of Continuing Education at the University of Oklahoma that provides cost-effective, customer-oriented solutions that are tailored to meet unique needs of state agency and community partners.

The Supervisor will provide direct supervision of Support Specialists and collaborate with management in the development, implementation and oversight of operational and personnel functions.

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. 


• Answers questions, provides information and handles complaints for internal and external customers. 


• Updates office procedures for a more efficient operation when necessary.


• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.


• Approves departmental expenditures within predetermined guidelines.


• Reviews billing from contractors and vendors, adjusts as needed.


• Establishes and maintains filing systems including confidential documents. 


• Assists with design and selection of departmental computer programs.


• Selects, supervises, trains and evaluates performance of assigned staff. 


• Prepares staff schedules and monitors and approves time worked. 


• Coordinates departmental personnel and payroll issues.


• Plans and coordinates special projects.


• Schedules appointments and makes travel arrangements.


• Collects and disseminates information for internal and external customers.


• Performs other related duties as assigned.

 This position is located in Norman or the surrounding vicinity in Oklahoma and may be eligible for remote or hybrid work.

Required Education: Bachelor's degree, AND: 

• 12 months office, clerical, or administrative experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 60 months related experience.

Skills:

• Strong ability to coach and motivate team members


• Ability to communicate effectively in oral and written form


• Advanced computer skills with wide knowledge of business software


• Proficient in Microsoft Office


• Detail oriented for accuracy of data and information, and ability to adhere to deadlines


• Experience in customer service and conflict resolution


• Proficiency with productivity software and collaboration tools


• Highly organized and able to handle multiple projects and deadlines


• Basic math skills

Certifications:

• Valid Driver's License

Advertised Physical Requirements:

• Communicate effectively. Engage in repetitive motion. Standard office environment.

Departmental Preferences:

• Professional experience with state social service benefit programs


• Experience providing supervision to staff.

Supervision:

• 9 Contact Center Specialists

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Apply Now