Administrative Research Coordinator I - School of Public Health at UTHealth in Houston, Texas

Job Description:

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

We are looking for a Full-Time Research Coordinator I to join the UTHealth School of Public Health in Houston, TX. This position will support the Center for Health Promotion and Prevention Research. You will perform various administrative functions in this position, including communications, copy services, lectures, continuing education workshops, and other center activities.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Under the supervision of the Center Manager, the Research Coordinator I will assist with the administrative tasks required for the smooth running of the assigned project.

Position Key Accountabilities:

• Coordinates the day-to-day business and financial processes. May trend past performance and forecast future financials.
• Coordinates and monitors travel, purchasing, payroll, contracts and grants.
• Assistant in reconciling contracts and grants projects.
• Regularly handles confidential information and sensitive issues.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
• Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
• Maintain departmental equipment and space inventories.
• May train entry level support staff.
• Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
• Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles
• Assist with coordination of lecture series and other department events.
• Coordinate department project/administrative files for storage for the mandatory retention period, including surplus department equipment and materials no longer needed.
• Provide support for department faculty as needed.
• Responsible for entering and processing deposits and invoicing service contracts or salary reimbursement agreements against department funds.
• Other duties as assigned.

Certification/Skills:

• Excellent communication skills both written and verbal.
  Working knowledge of MS Office.

Minimum Education/ Experience:

• Bachelor's degree in a related field or relevant experience in lieu of education.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
This position may include work involving potentially hazardous chemical, biological or radioactive agents.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

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