Business Unit Administrator - WDC at ALL4 LLC in Herndon, Virginia

Job Description:

ALL4 is seeking a Business Unit Administrator for our Washington, D.C., Office, located in Herndon, VA. An ALL4 Business Unit Administrator is an administrative support professional who performs a variety of tasks to help the organization's operations run efficiently. A Business Unit Administrator's primary responsibility is to proactively support the general day-to-day operations of their assigned office(s). This includes serving as the primary administrative resource to the Office Leader(s), providing administrative support to employees, maintaining an organized office, and identifying opportunities to improve company procedures and create efficiencies. The secondary responsibility is to support the Business Administration Manager with key corporate operational duties. The Business Unit Administrator is an organized, self-motivated, coachable individual with excellent organizational, communication, and problem-solving skills. This individual will join an office of environmental professionals, in addition to a team of administrative professionals located throughout the various ALL4 offices.

• Serve as a key employee resource and provide general administrative support including, but not limited to, organizing office operations and procedures, scheduling/planning events, preparing materials for meetings, providing data reports, coordinating company lunches, and processing mail/shipments.
• Facilitate conference registrations, employee travel arrangements, building maintenance requests, client gift requests, and file administration.
• Understand and lead specific corporate processes with the support of the Business Administration Manager (e.g., State Business License Registrations, Professional Insurance Renewals, Lease Renewals, Safety Program support, etc.).
• Train others on efficient use of software/programs including, but not limited to, Microsoft Word, Excel, and Outlook; develop and lead associated training sessions.
• Provide billable support to local project teams for client deliverables, including data entry, formatting, printing, shipping, meetings, travel, and document management needs while meeting personal utilization targets.
• Operate within ALL4's project management/accounting system by performing tasks such as entering data, responding to inquiries, and generating reports.
• Manage office organization and upkeep, including optimizing office layout, furniture, office supplies, vendor services, and ensuring common area tidiness.
• Act as the event planning and cultural liaison, creating a positive employee and visitor experience.
• Assist in the recruiting and onboarding process for new hires.
• Serve as secondary administrative assistant for other office(s) and/or primary administrative support for offices without on-site administrative personnel.
• Perform other related duties as assigned by management.

Business Unit Administrator Qualifications

• High School Diploma or equivalent.
• Two years of experience as an administrative/office assistant, office manager, or similar role.
• Proficient in Microsoft Office Programs (Word, Excel, Outlook) and Adobe Pro, with the ability to train others on efficient use of these programs; for example: creating an automated table of contents and using text styles in Word; working with formulas and filtering data in Excel; scheduling meetings and utilizing task manager in Outlook; and merging PDFs and adding page numbers in Adobe Pro.
• Experience with Deltek and/or Concur preferred.
• Current driver's license and reliable transportation for performing basic errands.
• Strong organizational, time management, and planning skills.
• Ability to meet deadlines by independently managing priorities and workflows.
• Creative thinking with sound problem-solving skills and the ability to execute improvements.
• Excellent written and verbal communication and interpersonal skills.
• Acute attention to detail.
• Versatility, flexibility, and a willingness to manage changing priorities with enthusiasm.
• Commitment to excellence and ALL4's core values; openness to change, personal growth, and coaching.

About ALL4

ALL4 provides consulting services that span challenges encountered within industrial EHS programs. Our strategic services include air quality; chemical reporting and management; digital solutions; environmental, social, and governance; investigation and remediation; occupational health and safety; waste management; and water quality. ALL4 has offices and remote staff members in 27 U.S. states as well as in Calgary and Toronto, Canada; Madrid, Spain; Columbia; Mexico; and Brazil. The company has office locations in the metro areas of Philadelphia, PA (headquarters); Rancho Cucamonga, CA; Atlanta, GA; Louisville and Lexington, KY; Boston, MA; Raleigh, NC; Houston, TX; Bellingham, WA; and Washington, D.C. ALL4 provides strategic consulting services to numerous heavily regulated industries across the U.S., including pulp and paper, food and beverage, consumer products, cement, chemical/pharmaceutical, waste management, power, oil and gas, and automotive. ALL4 has been consistently recognized as a Best Place to Work both regionally and nationally – growing in personnel, culture, and environmental disciplines. For more information, visit https://www.all4inc.com/ and connect with ALL4 on LinkedIn, Facebook, X, and Instagram.

ALL4 is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran status, disability status, or any other applicable characteristics protected by law. All employment is decided based on qualifications, merit, and business need.

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