SUNY ESF Research Foundation Office of Research Programs - Senior Administrative Assistant
$50,000 - $53,000 DOQ, excellent benefits.
The Research Foundation for the State University of New York at SUNY ESF is seeking applications for a Senior Administrative Assistant in our Office of Research Programs. For a complete job description and to apply please visit our website at https://esf.interviewexchange.com/jobofferdetails.jsp?JOBID=181620
Job Description:
Title: Senior Clerical Specialist
Unit: Office of Human Resources
Salary: $52K to 58K full time rate, commensurate with experience
Primary Responsibilities include but are not limited to:
Payroll:
Checking Research Foundation (RF) exempt and non-exempt records to the RF's Oracle business system
Notifying employees of discrepancies
Interprets RF time and attendance rules and regulations
Following up with RF Central Office to ensure corrections for payroll input are made; vacation payouts are properly computed; and proper documentation is retained
Answers questions and resolves payroll and time issues for RF employees on campus.
Ensuring proper communication among the ESF Office of Research Programs, on-campus RF employees, and RF Central Office on new and resolved payroll issues
Human Resources:
Provide excellent customer service including answering telephone, greeting visitors, and information dissemination for Research Foundation appointments.
Processing cost transfers between New York State's payroll to RF's Oracle system.
Prepare and transmit monthly termination notices and employee end of employment letters
Assist with personnel transactions in a confidential manner
Other:
Assist with other duties as needed
Requirements:
Required Qualifications:
Minimum of 3 years progressive experience in an office setting or a combination of higher education and experience.
Must be highly organized, detail oriented and able to follow up with stakeholders to ensure approvals are obtained and processes are completed
Strong written and verbal communication skills
Customer-service oriented with the ability to work within a team and multitask in a fast paced, confidential, deadline-driven environment
Ability to identify, research and resolve problems, and follow-through on tasks with moderate direction
Demonstrated proficiency with Microsoft Word and Excel
Preferred Qualifications:
Knowledge of Oracle Business Systems and Oracle BI Reporting
Experience with payroll processing
Experience handling confidential information
Experience in Conflict of Interest monitoring
Experience in requesting, collecting and organizing business-related information from large groups of non-business-oriented individuals (e.g. College faculty)
Experience collecting, analyzing and reporting on large financial data sets