Payroll Coordinator at University of Oklahoma in Norman, Oklahoma

Job Description:

This position serves as the primary contact for all payroll-related functions within Price College of Business, under the Finance and Operations Office. Key responsibilities include coordinating faculty appointment data (for both permanent and temporary roles), processing staff payroll, and managing supplemental payments. The Payroll Coordinator works closely with various divisions and programs to collect necessary documentation and liaises with the Shared Business Services Center (SBSC) to process ePafs, including verifying funding sources, assigning position numbers, and ensuring adherence to deadlines. This role also collaborates with Human Resources to onboard new employees, manages personnel files for over 250 college employees, oversees remote work agreements, and coordinates out-of-state work requests for the college.

Duties Include:

• Coordinating appointment data for faculty (permanent and temporary), staff and supplemental pay. Works directly with divisions and programs to gather the appropriate documentation and coordinates with SBSC to process ePAFs. This includes verifying funding source, assigning position numbers and ensuring deadlines are met.


• Serves as the point of contact with Human Resources for onboarding employees.


• Maintains college personnel files for over 250 employees.


• Assists with budgets, cost transfers, account reconciliations, and various other tasks in finance and operations.


• Reviews reports to determine funding status of accounts and recommending action to correct problems.


• Inputs, reviews, and distributes various data to departments.


• Reconciles computer summaries to budget targets.


• Responds to complex financial inquiries that require research or interpretation of policies and procedures.


• Makes deposits and prepares all related documents.


• Prepares a variety of routine reports including statements of accounts for departmental administration.


• Analyzes and audits data and balances statements.


• Assists supervisor in making sound financial decisions by providing current and accurate financial records upon request and relating pertinent information.


• Performs various duties as needed in order to successfully fulfill the function of the position.

Required Education:  High School diploma or GED, AND: 

•  48 months accounting/bookkeeping experience.

Skills:

• Proficient in Microsoft Office


• General office skills such as multi-line phone, copying, filing, faxing, and mail


• Customer Service skills


• Knowledge of standard accounting principles


• Proficiency with accounting

Advertised Physical Requirements:

• Sitting for prolonged periods.


• Communicate effectively.


• Engage in repetitive motion.


• Standard office environment.

Departmental Preferences:

• College degree preferred. 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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