Administrative Assistant IV at Albert Einstein College of Medicine in Bronx, New York

Job Description:

Administrative Assistant IV

US-NY-Bronx

Job ID: 2024-16982
Type: Administrative Support
# of Openings: 1
Category: 1199 Union
Albert Einstein College of Medicine

Responsibilities

GENERAL DUTIES

• Provide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendars
• Provide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.
• Answering phone, sorting mail, filing
• Organize and execute all the division’s social events
• Create and maintain the ID attending hospital schedule
• Enter and maintain the hospital schedules in Qgenda
• Processing check requests and travel reimbursement forms and additional miscellaneous forms,
• Order office supplies as needed
• Assists with coordinating the interview process for the fellowship program
• Collects faculty dues
• Coordinate and schedule faculty recruits
• Organize the grand rounds schedule
• East campus manager for Qgenda - including maintaining accuracy in lieu of changes, activating new faculty, and terminating departed faculty
• Download monthly productivity reports for East Campus faculty and email to faculty each month (access will be granted for this)
• Prepare paperwork to establish clinical trials funds
• Assist with reconciliation of payments from clinical trials to MMC (access will be requested for SAP FIMM)
• Assist with coordinating efforts for onboarding new East campus faculty (in collaboration with Clinical Administrator
• Additional responsibilities as assigned

TRAINING GRANT COORDINATOR

• Assists with preparation of Grant Application, Tables, Biosketches, relevant material.
• Creates Appointment and termination forms
• Tracking of trainees from inception to completion
• Generate reports for funding agency as needed
• Tracking grant Expenditures
• Coordinate guest Speakers (travel, reimbursement, scheduling)
• Schedule training seminars
• Schedule quarterly meetings
• Additional responsibilities as assigned

MEDICAL SCHOOL COURSE COORDINATOR

• Request and collate material from preceptors for:
• Lectures Series, Laboratory Sessions, Case discussion
• Prepares schedules for the lectures, laboratory sessions and case discussion Arrange transportation for outside lecturers
• Assign students to room, Collect attendance sheets, Prepares tests
• Records student evaluations
• Prints manuals/materials for faculty
• Additional responsibilities as assigned

Qualifications

• High School Diploma and at least 5 years of administrative support experience is required. Equivalent combination of education and experience will also be considered.
• Bachelor's degree preferred.
• Experience with Qgenda and Canva is preferred

• Previous experience in an academic institution of higher learning or hospital setting is also preferred.

• Proficiency in Microsoft Office Suite

Hiring Rate:$29.93

Post Probationary Rate:$30.46

Job Rate:$31.40

PI255345021

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