Administrative Assistant at Open Systems Technologies Corporation in Dulles, Virginia

Job Description:

Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees’ futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.

Open Systems Technologies is looking for an Administrative Assistant to work in support of the Intelligence community. As the primary point of contact, the admin will provide exceptional customer service to internal and external stakeholders, interacting with customers to establish and maintain effective relationships. They will respond to inquiries and resolve issues in a timely and professional manner, and arrange for support for various office requirements. This includes managing a shared conference room, reviewing and distributing mail, and handling administrative demands. The Administrative Assistant will also be responsible for greeting visitors to the office, providing orientation and in-processing for new contract staff, and onboard/offboarding officers as required. In addition, they will act as a vault custodian, checking in and out employees, and ensuring they have the required clearances and security updates. They will also be responsible for creating and maintaining office records, including contact lists, phone lists, phone cards, organizational charts, seating charts, inventory lists, and personnel records. The ideal candidate will be proficient in Microsoft Outlook, Microsoft Office, and other software applications, including Sponsor access tracking system, Classification Tool, and Lotus Notes. They will also have an excellent understanding of databases and be able to assist users with access requests and troubleshooting problems. The Administrative Assistant will support event/meeting planning on an ad hoc basis, manage multiple calendars, and maintain and update a shared drive. They will act as the coordinator and focal point for a review panel process, working with stakeholders to ensure timely scheduling and processing of approval panels.

Required Qualifications:

• CLEARANCE: TS/SCI w FSP

• HS Diploma and 5 years of relevant experience or equivalent combination of education and experience


• The AA should possess excellent verbal and written communication skills for responding to incoming email and phone calls.


• Proficient Word, Excel, Outlook, PowerPoint


• Able to perform duties with minimal supervision and some team interaction.

• Prior Sponsor experience is preferred, but a willingness to learn and grow is essential.


• The successful candidate will be trained by members of the platform on all needed systems and will be expected to learn and adapt quickly. They will also be required to work during Core Hours (0900am -3:00pm) and be punctual.


• The position is located in a traditional office setting with no flexible workspace options available.


• The candidate will be required to work in a dynamic environment with multiple priorities and deadlines.


• On-the-job training will be provided for specific tasks and systems, and the candidate will be expected to learn and adapt quickly to new processes and procedures.
  
  

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.

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