Associate Director, Financial Administration and Planning at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Associate Director, Financial Administration and Planning

Req ID: 67410BR

School or Unit: University Administration

Description: Position Description

Reporting to the Director of Financial Planning & Analysis, the Associate Director, Financial Administration and Planning is responsible for advanced analytical reporting, and financial operations for a portfolio of Units within the Office of the President & Provost Finance & Admin (OPP) operations. Working as a collaborative and constructive partner, this position provides guidance for monitoring, and compliance, including the analysis and review of financial performance and year-end results. The Associate Director, Financial Administration and Planning supports the OPP Finance & Admin office mission most effectively by working closely with Unit administrators, consolidating, and summarizing data, producing financial reports, presenting recommendations, and assisting with organization-wide analysis, and training development.

Core Duties

• Financial Operations - Perform central accounting functions including capital project oversight, payroll approvals, space management, procurement, reimbursements, or other functions; serve as the Asset manager overseeing all functions of the Oracle asset system; oversee access to financial systems, providing training as needed; identify operational challenges; research and implement solutions.
• Financial Analysis and Reporting - Prepare complex financial reports using query tools and University reporting systems and systematically develops, validate, and distribute reports to appropriate stakeholders; assist with the month-end and quarterly closing processes, reconciliation and reporting requirements; manage quarterly accruals, journal entry inventory, processing, review, and approval.
• Internal Controls - Maintain a strong internal control environment through review, analysis, revision, and documentation of policies and processes; oversee existing SAS 115 initiatives to ensure compliance with internal and external audit requirements (e.g., Financial Close controls, Payroll controls, Endowment Gift Spending controls, Fixed Assets, Accounting controls, Journal Entry review).
• Compliance - Function as subject matter expert and provides specialized advice on complex accounting issues. Ensure financial compliance with university policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations; assist with audit and tax compliance requests and financial statement attestation.
• Budget - Lead the development of complex annual budget and is responsible for reviewing all submissions to ensure that they follow the guidance provided by Central Administration and the Office of Financial Strategy & Planning
• Provide guidance, management, and oversight of one or more financial functions. May develop and manage budget(s)
• Representation - Represent OPP on University committees as needed.
• Facilitate discussion of financial strategies and provide recommendations to senior leadership
• Responsible for training and development and the promotion of an inclusive and innovative work environment
• Conduct ad-hoc analysis and special projects as needed.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 8 years' relevant work experience
• Supervisory experience

Additional Qualifications and Skills

• MBA or Master's degree in a relevant field
• Knowledge of Microsoft Office Suite, advanced Excel skills
• Knowledge of advanced financial operations principles
• A collaborative working style with excellent interpersonal, consultative, and problem-solving skills
• Ability to work independently and as part of a team in a fast-paced, deadline-driven environment
• An openness to learning and developing new approaches

Working Conditions

• Work is performed in an office setting

Additional Information

This position has a 3-month orientation and review period.

Harvard University does not provide visa sponsorship.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

About Us

The office is responsible for supporting the President, Provost and EVP in pursuing OPP's finance, administration, and academic planning objectives and directs the strategy and implementation of financial and organizational plans across all functions, ensuring compliance with university financial and human resources polices. As part of the President and Provost's administrative and operations staff, the Finance & Admin office support senior leadership in carrying out key responsibilities, by working with a wide range of clients that

• Foster interfaculty collaboration
• Improve Harvard's performance in building a diverse pipeline of scholars and in developing scholars at all stages of the academic career ladder.
• Advance university-wide approaches to compliance and research policy
• Support University cultural and artistic entities and projects
• Oversee and coordinate the University's international activities.
• Support faculty, students, and academic professionals in advancing innovations in teaching and learning; and
• Oversee activities pertaining to intellectual property, technology transfer, research collaborations with industry, and trademark licensing.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-CS1

Department Office Location: USA - MA - Cambridge

Job Code: F0858M Financial Admin Ops Mgt IV

Job Function: Finance

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: Office of the President and Provost

Salary Grade: 059

Department: Finance and Administration


Union: 00 - Non Union, Exempt or Temporary

Time Status: Full-time

Pre-Employment Screening: Credit, Criminal, Education, Identity

Schedule: Full time. Monday through Friday. 35 hours per week.

Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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