HVAC Supplies Project Coordinator at South Western Communications, Inc. in Indianapolis, Indiana

Job Description:

Koch Air, LLC has been focused on the distribution of quality Carrier residential and commercial products since 1936, and is among the oldest and largest Carrier distributors. Today, Koch Air, has eleven branch locations, 35 delivery vehicles, and more than 300,000 square feet of equipment and parts warehousing throughout the Midwest.





Ready to make an impact in the HVAC industry? If you thrive in a fast-paced, team-oriented environment and enjoy seeing projects come together seamlessly, we want you on our team!


Your Mission:
As the Supplies Project Coordinator, you'll be efficiently and accurately overseeing the procurement and timely delivery of HVAC supplies for commercial and multi-family apartment projects. With a focus on cost-effectiveness and exceptional service, you'll ensure each project's success from start to finish.

Key Responsibilities:

• Uphold Koch Air's Code of Conduct, values, and ethics, ensuring all work aligns with our commitment to environmental, safety, and HR standards.
• Conduct thorough take-offs for supplies and non-unitary products, providing precise quotations and collaborating closely with Territory Managers.
• Collaborate with vendors and our Purchasing team to secure competitive pricing and product availability to meet project demands.
• Deliver exceptional service and maintain professional communication across multiple platforms to enhance client satisfaction.
• Review, process, and manage customer and sales team orders, ensuring accuracy and efficiency at every step.
• Help maintain updated quotations, pricing, and provide critical support for general inquiries related to supplies project order entry.
• Work cross-functionally with internal teams, especially Purchasing, to ensure timely and accurate order processing.
• Keep well-organized job files, and proactively communicate any discrepancies that impact project timelines or quality.
• Work with various departments to deliver outstanding customer service, tackling challenges with a positive, solutions-oriented approach.

What You Bring to the Team:

• 
  Educational Background: High School diploma required; college degree preferred.
• 
  Tech-Savvy: Proficiency with Microsoft Office and publishing software is essential.
• 
  Industry Know-How: At least 2 years in HVAC or construction is a must!
• 
  Customer-Focused: Strong interpersonal skills and a responsive, service-oriented mindset.
• 
  Problem Solver: Able to assess needs, implement new procedures, and tackle challenges with confidence.
• 
  Organized & Detail-Oriented: Excellent organizational skills with a knack for managing details and meeting deadlines.
• 
  Technical Skills: Knowledge of HVAC supplies applications, ability to read blueprints, and experience with RFQs and purchase orders.

Why Join Koch Air?
At Koch Air, we're a team that values integrity, excellence, and dedication to quality. You'll join a supportive, growth-oriented environment where your skills are appreciated, and your work directly contributes to the success of exciting projects in the HVAC industry. This is your chance to grow, make an impact, and work with an incredible team that values your contributions.






EOE
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