Job Description:
RESPONSIBILITIES:
Responsibilities:
- Review of City documents and requirements for clients
- Coordinate and respond with vendors/clients on specific requirements
- Communicate effectively with clients and business partners via phone, email, and mailings
- Assist in the coordination, organization, and tracking of multiple project team activities and efforts
- Provide administrative support to office and project teams
- Client information collection and accurate data entry
- Perform service/maintenance contract activities for local and national customers
- Generate service orders, purchase orders, outsourcing of subcontractors, scheduling in-house technician, and negotiating labor and material prices with subcontractors
- Prepare and submit a project proposal to the customer according to job requirements
- Interact with in-house Estimating, Engineering, and Production departments per project requirements
REQUIREMENTS:
- Strong administrative and computer skills
- High level of organization and attention to detail
- Excellent communication skills
- Multi-tasking ability
- Ability to prioritize and manage tasks against deadlines
Able to manage each project from start to finish:
- Create sales order
- Locate a geographically central subcontractor to perform service
- Communicate expectation with field technician for work completion, photos, etc.
- Contact the subcontractor and discuss the scope of work
- Generate purchase order
- Follow up with maintenance call
- Obtain standard cost from Estimating (breakdown of material, labor, freight, etc)
- Detail description of work
- Follow-up and update customer on the proposed timing
- Request engineering drawing with specifications if needed
- Release sales order to Production
- Notify of product completion and communicate expectations
- Revise existing purchase order
- Follow up with subcontractor and field tech for project completion
- Invoicing - Subcontractor
- Process Receipt of Goods of subcontractor invoice Submit to Accounts Payable
- Provide updated sales to the Billing department
- Mail invoice packages to customers & electronic file
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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