KIKI Wolrd | Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment.
Key Responsibilities
Administrative Support
Manage the Executive's calendar, including scheduling meetings, appointments, and travel arrangements
Handle incoming requests, emails, and correspondence, prioritizing and responding as appropriate
Prepare and edit documents, presentations, and reports
Organize and maintain admin systems
Office Management
Coordinate office operations and procedures to ensure efficiency
Manage office supplies and equipment
Assist with onboarding new employees and maintaining employee records
Plan and organize company events and team-building activities
Project Coordination
Assist in the preparation and follow-up of executive and board meetings
Track and manage action items from meetings and projects
Conduct research and prepare briefing materials for the Executive
Travel Management
Arrange complex domestic and international travel itineraries
Prepare expense reports and process reimbursements
Liaison
Act as a liaison between the Executive and internal departments, external partners, and clients
Represent the Executive in meetings when appropriate
Qualifications
Bachelor's degree in Business Administration or related field
3+ years of experience as an Executive Assistant, preferably in a fast-paced startup environment
Exceptional organizational and time management skills
Strong verbal and written communication abilities
Proficiency in Google Workspace
Experience with project management tools (e.g., Asana, Trello, or Jira)
Ability to maintain confidentiality and exercise discretion
Desired Skills
Knowledge of the software industry and e-commerce landscape
Experience in a high-growth technology startup
Familiarity with basic financial and accounting principles
Ability to learn and adapt to new technologies quickly
Personal Qualities
Proactive and self-motivated
Detail-oriented with a commitment to accuracy
Ability to work independently and as part of a team
Excellent problem-solving skills
Professional demeanor and positive attitude
We offer competitive compensation, opportunities for growth, and the chance to be part of an innovative and dynamic team shaping the future of commerce software.
To apply, please submit your resume and a cover letter detailing your relevant experience and why you're excited about this opportunity.