Administrative Assistant - Personnel Support at Compass Connections in San Antonio, Texas

Job Description:

It's a great feeling to work for a company that does so much good for others around the world!



Must be bilingual. Must be able to communicate both in English and Spanish.




Academic Req: Required - High School Diploma, or equivalent; Preferred - 2-year Associate degree from accredited program/institution, or two or more years of college-level course work



Certification: First Aid, CPR, Emergency Behavior Intervention



Work Experience: Required - 2 plus years related experience and/or training; Preferred - 4 plus years related experience and/or training



Critical Action Items & Measurable Deliverables:



1. Meet all federal and state regulatory guidelines and standards that are applicable to this position.


2. Ensure proper National School Lunch Program data is collected and communicated to the National School Lunch Program Director in a timely manner.


3. Accurately maintain employee monthly monitoring accountability reports.


4. Submit timely and accurate Discharge Data and Detail Release reports.


5. Process requisitions and purchase orders on a timely basis and using agency systems created for this purpose.


6. Submit variance requests on a child's length of stay to State licensing.


7. Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff. 8. Participate in scheduled meetings and team decisions and operations.


9. Work evenings, weekends and holidays as needed or requested by supervisor.


10. Implement Compass Connections safety protocols including evacuating with children and other staff in case of an emergency.


11. Maintain confidentiality in all areas of the service population and program operations. 1


2. Maintain Compass Connections professional and ethical standards of conduct outlined in Compass Connections employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times.



Other Responsibilities:



1. Draft general correspondence, memos, charts, etc. and proof final copies for clarity, spelling, grammar, and layout.


2. Collect, maintain, and retrieve data from files as needed.


3. Maintain and distribute daily census reports for service population.


4. Verify and communicate information from federal entities regarding service population intake and arrival schedule.


5. Meet all pre-determined deadlines required by program and federal partners. 6. Communicate effectively in writing and verbally in English and Spanish.


7. Foster Care Programs - Support, encourage, and recruit foster parents.



Requirements:



1. Pass a pre-employment drug screen and random drug screens and maintain emotional control and professional composure at all times.


2. Provide proof of work eligibility status upon request.


3. Pass a pre-employment and biennial criminal background checks.


4. Demonstrate the ability to:


a. Respond sensitively and competently to the service population's cultural and socio- economic characteristics.


b. Work collaboratively with other staff members, service providers and professionals.


c. Work in a fast-paced environment and maintain control and professional composure at all times.


d. Maintain computer literacy required to meet the responsibilities of the position


e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.


5. Demonstrate a working knowledge of all Compass Connections policies and procedures


Here at Compass Connections, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission!


• Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.


• Compass Connections is an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of Compass Connections, not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
English (United States)
If you like to work with people that believe they can make a difference in the world, this is the company for you!



EEO Statement



It our policy to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.


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