Invoicing Clerk at Stella-Jones Corporation. in Pittsburgh, Pennsylvania

Job Description:

Position Overview
The Invoicing Clerk in the Railway Ties division at Stella-Jones is responsible for generating timely, accurate invoices to ensure smooth cash flow and precise financial records. This data-centric role focuses on reconciling and validating information to ensure invoices align with purchase orders and customer systems, emphasizing accuracy to facilitate seamless payment processing. This is a hybrid position based at our office in Pittsburgh, PA.

Key Responsibilities:

• Prepares timely and accurate invoices for daily mailing or EDI invoicing to customers.
• Reviews customer invoices against Customer ERP Portal inputs and resolves any discrepancies between invoices and Purchase Orders listed in ERP Portals.
• Audits invoices against purchase orders and researches discrepancies for customers with Portal ERP systems.
• Extracts general ledger information.
• Codes data for input to financial data processing system according to company procedures.
• Reviews, balances, and interprets computer reports, and makes corrections.
• Reconciles report discrepancies and problems.
• Assists with month-end close, reports, etc.
• Prepares documents for audits and assists in responding to audit requests related to invoicing.
• Maintains knowledge of invoicing, EDI, and accounting software updates or changes.
• Suggests and implements improvements to invoicing processes to enhance accuracy and efficiency.
• Collaborates with the customer service team to ensure clear communication and timely responses to customer inquiries.
• Participates and contributes to company safety program.
• Performs other related duties as assigned.

• Two (2) or more years of experience in invoicing, accounts receivable, or a closely related accounting role required; Five (5) or more years preferred
• High school diploma or equivalent required; Associate's degree in accounting or related field preferred
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Experience with ERP systems (e.g., SAP or similar) and EDI invoicing preferred
• Familiarity with general ledger processes and financial data reconciliation.