Support • Handle case notes, processing correspondence, maintaining client case files and filing performance reports, account forms and other advisory paperwork • Maintaining financial representative's calendar, scheduling and attending follow-up appointments • Responding to home office account inquiries • Maintaining annual review notes in Envestnet and mailing annual review letters to clients • Monitoring and stocking marketing materials for Signature advisory programs • Monitoring industry trends and research • Ensuring NMIS and NMWMC compliance requirements are implemented and followed
Proposal and Case Preparation • Prospecting on behalf of the employing WMA for new advisory clients • Gathering information for WMA meetings with client/prospect • Preparing advisory annual review information • Preparing and modifying PXs and investment/advisory proposals • Preparing letter of instruction for client signature • Preparing investment policy statement, needs-based analysis or financial plan • Recommending fund portfolio options
Processing Accounts • Preparing and processing all paperwork needed for investment/advisory accounts • Monitoring, processing and following up on asset transfers and on initial and subsequent funding of advisory accounts • Implementing initial and subsequent asset allocation trades • Identifying need for switch letter and mailing appropriate forms to clients • Discussing potential rollover opportunities from other retirement plans for variable and mutual funds • Processing proposal amendments, monitoring alerts and annual reviews in Envestnet • Executing buy or sell orders and rebalancing orders in Envestnet and maintaining asset allocation • Following up on trade rejects and resolving all trade-related issues • Monitoring holdings for program eligibility and administering advisory accounts
Advisory Client Meetings • Meeting with advisory clients for fact finding and conducting existing advisory client reviews • Completing risk tolerance (personal profile) questionnaire with client • Making security recommendations and modifying asset allocations for existing advisory client accounts • Participating in client meetings for financial or investment plan development or presentation
Client Service • Corresponding with clients to handle advisory related service issues • Contacting clients on behalf of the WMA for developing advisory plan and providing technical explanations of investment plan • Explaining advisory products or advisory performance to existing clients • Providing services and administering advisory products • Accepting redemptions/withdrawals from clients and communicating instructions to home office • Discussing tax consequences, costs and advisory fees • Maintaining daily tickler system for account follow-ups and service requirements • Performing cashiering functions • Running performance reports in Envestnet, Morningstar and NMCIR
Qualifications • Associate Financial Representative contract required • Series 7 • The following insurance designations are desired: CLU, ChFC, CLTC or CFP • Completion of home office Signature advisory training • Five years in securities industry with experience in advisory required • Trading experience, ability to process personal securities transactions • Familiarity with Microsoft applications and data entry and information retrieval software • Excellent oral and written communication skills • Strong critical thinking, financial analysis and problem-solving skills required • Ability to manage multiple diverse projects and assignments in a timely and quality manner • Strong attention to detail with the ability to work with a high degree of accuracy • Demonstrated ability to maintain effective working relationships with clients • Ability to look beyond the obvious and not stop at the first answers • Willingness to learn • Ability to embrace change and work in a fast-paced environment • Able to work both independently and in a team • Ability to maintain confidentiality