Royal Concrete and Masonry Corp is a building envelope construction company based in New York, NY, specializing in facade restoration, concrete construction, and roofing projects.
About the Role
Royal seeks a dynamic, organized, and proactive Executive Assistant/Office Manager with a strong background in marketing. In this hybrid role, you will support the executive team, manage office operations, and contribute to marketing initiatives. Ideal candidates are self-starters with excellent communication skills who thrive in a fast-paced environment.
Key Responsibilities
Executive Support
Calendar & Scheduling Management: Coordinate and manage the executive team's calendars, ensuring seamless scheduling of meetings, appointments, and site visits.
Communication: Serve as the primary point of contact between the executive team and internal/external clients, vendors, and business partners, managing emails, calls, and messages professionally and efficiently.
Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation for executive and team travel.
Office Management
Office Operations: Oversee office operations, maintaining an organized, professional, and welcoming environment. This includes ordering office supplies, managing office vendor relationships, and maintaining office equipment.
Record Keeping & Filing: Develop and manage a structured filing system (digital and paper) to ensure records are accessible and securely stored.
Expense Tracking: Assist with budget tracking, expense management, and coordinating expense reports for the executive team.
Marketing and Client Relations
Social Media Management: Create and schedule social media posts on platforms such as Instagram, LinkedIn, and Facebook, highlighting our restoration projects, company values, and client testimonials.
Content Creation: Assist in developing marketing materials, including brochures, newsletters, project updates, and blog posts that communicate our brand story and engage our audience.
Client & Community Engagement: Develop and maintain relationships with clients and local partners. Coordinate client appreciation events, community engagements, and marketing outreach activities.
Project Coordination
Meeting Preparation: Prepare agendas, document minutes, and provide post-meeting summaries and action items to the executive team and relevant parties.
Project Support: Track project timelines and deadlines, ensuring all necessary documents and permits are secured. Act as a liaison between the executive team and project managers.
Client Communications: Maintain regular communication with clients to update them on project milestones and address any questions or concerns with clarity and professionalism.
Skills & Qualifications
Education & Experience: Bachelor's degree preferred, with 3+ years in an executive assistant, office management, or marketing role. Experience in a construction, restoration, or real estate environment is a plus.
Marketing Skills: Strong understanding of social media platforms and content creation. Familiarity with digital marketing tools (e.g., Canva, Adobe Suite, or similar) is highly desirable.
Bilingual Abilities: Proficiency in Spanish and/or Albanian is a strong advantage to better connect with our diverse clientele.
Communication: Excellent verbal and written communication skills with a keen ability to interact with a wide variety of stakeholders professionally and tactfully.
Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and G Suite. Familiarity with CRM software or project management tools (e.g., Asana, Monday) is a plus.
Organizational Skills: Demonstrated ability to multitask, prioritize, and manage time effectively in a busy environment.
Problem-Solving Ability: Solutions-oriented with the ability to anticipate needs and handle issues proactively.
Why Join Us?
This role offers the opportunity to develop a career within a respected exterior restoration company known for delivering outstanding results on high-profile projects. You'll play a key role in the growth of the company by providing essential support to the executive team and leading our marketing outreach. We value team members who bring fresh perspectives and innovative ideas.
If you are organized, motivated, and passionate about helping a business grow while building relationships with clients, we'd love to hear from you!