Location: 100% On-Site Position in our North Charleston location.
Position Purpose and Objectives
The office manager is responsible for all office administration, reception and assistance as required by
the Branch Manager and other office personnel.
Ensure office coverage
Maintain excellent communication with clients
Ensure company administrative needs are met
Ensure finances are kept up to date
Specific Duties, Functions and Responsibilities
Handle all administrative duties
Assist with pre-hire paperwork processing
Prioritize customer needs regarding office experiences, whether in person or by phone, email or some other method
Return correspondence within business hours
Manage the office, including supplies and upkeep of office equipment, voicemail, email
Assist Estimators with Dataforma - Job Set up for Bids and order Bonds
Assist Project Managers with Change Orders/Billing in Foundation
Serve company personnel as needed
Arrange travel, meetings and other events as need arises
Register company personnel for training as requested
Bookkeeping
Timesheets
Manage tax filings
Contract documents
Insurance certificates
All other duties as required and/or assigned
Required Knowledge, Skills and Abilities
Multi-tasking
Prioritization
Professionalism
Accuracy
Problem-Solving
Effective Communications - both oral & written, reading/interpretation & speaking
Ability to read, analyze and interpret written instruction and work-related documents
Mathematical skills - Add, subtract, multiply, divide in all units of measure, using whole numbers, common
Fractions and decimals
Technology - the ability to use phones, tablets and other technology tools; Internet, project management, spreadsheets, word processing, estimating and accounting
Observe safety and security procedures, report potentially unsafe conditions
Use equipment and materials properly and effectively
Customer service
Teamwork- ability to work with others in order to accomplish goals
Education and Experience
High school diploma or equivalent
2+ years of general office experience
English fluency
Ability to use and learn business technology
Working knowledge of Microsoft Office
Experience with accounting and payroll skills and software
Ability to work occasional overtime
Notary Public
Valid driver's license with acceptable driving record
Preferred • Bilingual fluency • Specialized training, such as, accounting, business management, legal