NOTE: Markentry USA is managing the recruiting process for this position at Meler USA.
About the Employer
Meler USA (www.melerusa.com) is part of an international group that has more than 40 YEARS of experience manufacturing sealing and gluing systems in close cooperation with our customers and partners worldwide. Over the decades, the company has grown and we have been involved in the development of disruptive technology of adhesive and sealants application for many sectors like automotive, tobacco, packaging or product assembling. The main goal of Meler is to become your best supplier of gluing solutions, wherever you are.
We operate in over 30 countries with a global technical support service. We have our own companies in Spain, Italy, France, Germany, UK, and US, plus partners in the main countries of Europe, America, Africa, Australia and Asia, as well as a network of distributors and technical assistance around the world.
Job Summary:
The Office Assistant's responsibility will include, but not be limited to carrying out general administrative duties and supporting the business to grow and exceed its customers' expectations. The duties cover a broad spectrum of responsibilities from basic account control, general office administration, and stock management.
Reporting to the Operations Director, you will be responsible for your assigned duties and responsibilities.
Job Responsibilities (and not limited to):
Send invoices to customers
Send statements to customers
Chase up outstanding invoice payments
Deal with customer order and invoice queries
Payments, checks, and remittances
Open and manage incoming mail
Answer the office telephone and direct calls accordingly
Assist with onboarding new staff, paperwork, and documentation, such as emails, laptops, business cards, etc.
Manage office supplies and equipment, stationery, and other office supplies
Assist with Fleet car management, organize inspections, and property tax documents
Inventory control and assist with order processing
Prepare a list of orders processed weekly
Stock replenishment
Company administration support: State documents and renewals, account information required, health care onboarding, waste management, energy providers, IT suppliers and support.
Education and Experience Requirements:
Must have a minimum Associate degree with a preference for some experience and/or education in sales and business
At least 2 years of experience in an Office Assistant position
Required Skills and Abilities:
Strong customer orientation and a passion for customer satisfaction
Ability to multitask
High level of organization
Shipping and delivery experience
Able to work with others in a team environment
Good interpersonal and communication skills, open-minded, and cooperative spirit
Experience with CRMs and Microsoft Office
Accounts experience
ERP experience
Nice-to-have Skills and Abilities (needed for higher end of pay range):
Business-to-business experience
Experience managing an office
User-level knowledge of Salesforce
User-level knowledge of Microsoft Dynamics NAV (Navision)
Fluency in Spanish
Working Conditions and Physical Demands:
This is an office-based environment
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
The requirements listed above are representative of the knowledge, skill, and/or ability required
Travel Required:
Occasional travel may be required
Must have a passport to be able to travel to the headquarters in Spain if and when required
Package offered:
$40,000 - $50,000 annual gross salary, depending on skills and experience
401k non-contributory at this stage.
Health care provided with deductible and co-pay.
Bi-weekly salary.
Meler USA Corporation provides equal employment opportunity to all applicants and employees. No person is to be discriminated against in any aspect of the employment relationship due to race, religion, color, sex, age, national origin, ancestry, disability, sexual orientation, gender identity, genetic information, citizenship status, marital status, pregnancy, veteran status, or any other status protected by applicable federal, state, or local law.