THE MARKETING DEPARTMENT is a CMO-led creative marketing consultancy based in Miami Beach that helps brands discover a better way to break through. We create remarkable, meaningful, and sustainable work by focusing on thoughtful storytelling, artful design, and authentic connections with culture and community.
Our team is fast-moving and entrepreneurial, working with high-profile companies and breakthrough brands. For over 20 years, we have built marketing departments for billion-dollar brands, and now, we're growing rapidly with exciting new projects.
We're looking for a highly organized and proactive Executive Assistant to Founders & Operations Manager to support the founders, streamline operations, and ensure the seamless functioning of our dynamic consultancy.
Who You Are:
You're a highly organized, detail-oriented professional with a proactive approach to problem-solving.
You have exceptional communication skills and a knack for staying ahead of deadlines and needs.
A self-starter, you thrive in fast-paced, entrepreneurial environments and can juggle multiple responsibilities with ease.
You're comfortable liaising with high-profile clients, managing complex schedules, and ensuring smooth day-to-day operations.
You bring a sense of ownership and professionalism to everything you do, with a focus on efficiency and excellence.
What You'll Do:Executive Support
Manage schedules, appointments, and correspondence for the founders.
Serve as the primary point of contact between the founders and internal/external stakeholders.
Coordinate meetings, prepare agendas, and ensure follow-up on action items.
Draft and proofread emails, documents, and presentations as needed.
Operations Management
Oversee day-to-day operations to ensure efficiency across the team.
Maintain office systems, files, and supplies, ensuring an organized and functional workspace.
Assist in the onboarding of new team members and freelancers.
Manage vendor relationships and handle administrative tasks such as invoicing, expense reports, and payments.
Project Coordination
Track timelines, deliverables, and budgets for ongoing projects.
Ensure smooth communication and collaboration across creative, marketing, and client-facing teams.
Assist in preparing reports, summaries, and materials for client meetings and internal reviews.
Event & Client Support
Assist in planning and executing client events, meetings, and presentations.
Serve as a resource for clients and team members to ensure a seamless experience.
Qualifications:
Experience: 3+ years in an executive assistant, operations, or project management role, preferably in a creative, marketing, or agency environment.
Social Media Management, Editing, and Content Creation Experience considered a plus
Technical Skills: Proficiency in Microsoft Office, Google Workspace, and project management tools such as Asana, Trello, or similar.
Communication: Strong written and verbal communication skills; comfortable interacting with clients and high-level stakeholders.
Organization & Time Management: Exceptional ability to manage multiple priorities, deadlines, and tasks simultaneously.
Problem-Solving: A proactive approach to challenges, with the ability to anticipate needs and identify solutions.
Why Join Us? At THE MARKETING DEPARTMENT, you'll join a fast-growing team that values creativity, innovation, and excellence. You'll play a key role in the inner workings of a consultancy shaping the future of breakthrough brands, while working in an inspiring Miami Beach environment.
To Apply: Submit your resume and a brief cover letter explaining why you're a great fit for this role. Applications without a cover letter will not be considered.