Seeking a top Executive Assistant within the alternative investments industry. The employer is an advisory firm in Los Angeles that is focused on private equity, venture capital, and hedge funds. The company has been in operation for 15 years advising institutional investors and family offices.
The executive assistant will support the Principal of the firm and will provide support for many different tasks related to the operations of the business. The person in this role will have a unique opportunity to broaden their skillset in an intellectual environment. The ideal candidate will be detail oriented, have a strong work ethic, and be ready to work with senior executives, confidential information, and deadlines. Responsibilities will range from booking travel and meetings, to proofreading reports and data management. This full time position is based in Century City, Los Angeles and is hybrid. The hours are 8am-5pm PT and over time is not expected.
To be considered for the role, applicants will need a minimum of 2 years of recent experience working at a private equity investment manager or a hedge fund manager. Candidates from fund administrators focused on alternative investments are also encouraged to apply.
Responsibilities
Book meetings using Teams, Zoom, or in person
Maintain calendars
Organize travel
Establish email communications between numerous counterparties
Log and file documents
Organize documents and reports
Proofread reports
Collate market data
Conduct basic company research
Manage digital marketing
Assist with company LinkedIn page
Data entry
Manage database and maintain client portal
Manage outside vendors such as technology and insurance
Order and mail annual gifts
Other executive and personal assistance to the Principal
Prerequisite Qualifications
Bachelor's degree required
Prior experience in administrative role at a private equity fund or a hedge fund required
2 years of administrative assistant experience required