Coordinator I at Harvard University in Boston, Massachusetts

Job Description:

Harvard University


Position Title: Coordinator I

Req ID: 67339BR

School or Unit: Harvard T.H. Chan School of Public Health

Description: Job Summary

Working in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, the Program Coordinator will provide support to Professor Goodarz Danaei (Bernard Lown Professor of Cardiovascular Health) and the Lown Scholars Program.

The Lown Scholars program, based in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, creates an international community of talented health professionals in low and middle income countries (LMICs) who will use public health tools and strategies to prevent non-communicable diseases, particularly diseases of the cardiovascular system, and promote lifelong health. The program provides funding for training and mentoring and since its establishment in 2008, the program now has 61 scholars from 21 countries.

Position Description

The Program Coordinator will perform a wide range of complex and confidential administrative and clerical duties to support the administration of the Lown Scholars Program. The Program hosts 8-10 Scholars each year in July and requires more hours during this month.

Duties and responsibilities include, but are not limited to, the following:

• Serve as principle administrative contact and liaison for program faculty, scholars, and collaborators
• Develop and implement administrative systems, project planning, overseeing deadlines, tracking deliverables, and overall coordination
• Organize domestic and international travel and accommodations for scholars (once University travel restrictions are lifted)
• In collaboration with the department's core administrative team, help coordinate the Lown Scholar's academic appointments, onboarding, and visas
• Attend program meetings and take thorough meeting notes for distribution
• Provide smooth day-to-day communication with the Lown Program faculty and scholars, HSPH staff, and external program constituencies
• Working in close collaboration with the program's grant manager and finance team, monitor budgets, maintain financial documentation, and prepare paperwork including reimbursements
• Prepare materials and writing first draft and revision of a quarterly electronic newsletter
• Serve as a liaison with related programs and agencies, keeping their supervisor informed of relevant information
• Prepare correspondence, reports, and other written materials
• Coordinate events, meetings, or other symposia
• Prepare and maintain the Lown Program's financial, personnel, and administrative records
• Gather and maintain data and assist in preparing reports
• Develop communication strategies, launch revise and maintain the Lown Program website (WordPress), manage social media platforms (LinkedIn, SLACK) and other program communications
• Other duties as assigned

PLEASE NOTE: This position has a term end date of one year from date of hire, with the possibility for extension.

PLEASE NOTE: This is a part-time, benefits-eligible position with a 17.5 hour work schedule.

Basic Qualifications

• 4+ years of relevant experience is required; a combination of education and experience may be considered.

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Bachelor's degree
• Previous experience with arranging domestic and international travel and organizing meetings/seminars/conferences
• Proven interpersonal skills with experience in providing complex administrative support across groups and across a variety of projects
• Experience working under short deadlines
• Experience using WordPress and social media sites in context of organizational communications
• Solid working knowledge of office operations and related computer software (including the Microsoft Office Suite) and electronic communications tools
• Excellent writing and communication skills, including experience in editing text and academic writing
• Excellent organizational and time management skills
• Passion and enthusiasm for global health preferred, especially in the areas of cardiovascular health

The following cultural competencies are also preferred:

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-JW1

Department Office Location: USA - MA - Boston

Job Code: 403134 Coordinator I

Job Function: General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 054

Department: Global Health and Population


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity


Commitment to Equity Diversity Inclusion and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School's mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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