Job Description:
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The Business Office Accountant will process student tuition payments, process vendor invoices, and provide customer service to students, faculty, and staff. Will assist the Business Office Manager to oversee the processing of statements for the students, collections, student refunds. The Business Office Accountant will assist in the process of accounts payable and grant management.
SUPERVISION RECEIVED:
Works under the general supervision of the Business Office Manager.
SUPERVISION EXERCISED:
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for working with the collection agency on depositing checks and/or preparing requisitions as appropriate for each month. This includes posting payment to each student's account and updating the notes within Ellucian.
Process disputes received by the collection agency
Process the Parent Plus Loans given by Financial Aid prior to student refunds being processed as well as other financial aid
Process student refunds weekly and as requested
Assist the Business Office Manager to add financial holds as necessary through each semester
Set up the daily process which accurately determines the student's bill
Collect, organize, and verify accuracy of financial and other data before entering Accounts Payable.
Compare data entered to data given to department
Maintain complete record of all data entered in financial system.
Communicates both written and verbally, with various vendors, contractors and service providers to address billing concerns, resolve discrepancies, and for general account management. Maintains accurate vendor records.
Answer business office calls for staff, faculty and students and answers question, responds to inquiries, and when necessary, refer to appropriate person(s).
Communicates in a clear and concise manner policies and procedures regarding reimbursements, advances and payables to faculty, staff and students.
Process invoices and generates checks and direct deposits for payment in a timely manner.
Process grants checks/auto withdrawal requests to appropriate offices for deposit.
Enter indirect cost allocations, match journal entries.
Manage accounts payable and receivable activities for grant subcontracts.
Work with grant project directors to setup grant for financial processing and reporting.
Send regular reporting to grant constituents
Monitor time and effort for correct reporting
Monitor compliance with internal policies related to grant funds
Other duties as required or assigned in support of the Universities Business Office as directed by the Business Office Manager.
CORE VALUES AND PERSONAL ATTRIBUTES:
Core values - models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.
Intellectual dynamism - demonstrates mental sharpness, capability and agility.
Self-knowledge - gains insight from successes and mistakes.
Personal learning - seeks feedback and counsel to improve managerial behavior.
Peer relationships - encourages collaboration and cooperation across the organization.
Teamwork - performs most effectively as a hard-working member of a team.
Constituency focus - completes work to meet constituencies' expectations and requirements.
Community focus - brings a spirit of enthusiasm and energy to the campus and town.
MINIMUM QUALIFICATIONS:
Education and Experience:
(A) Associate's degree and/or certification in accounting, business management, finance, or related field; and
(B) One (1) year relevant financial experience; or
(C) An equivalent combination of education and experience.
Preferred Education and Experience:
(A) Bachelor's degree in accounting, business management, finance, or related field;
(B) Two (2) to three (3) years progressively responsible experience; and / or,
(C) Prior experience with Banner Integrated Software System.
Necessary Knowledge, Skills, and Abilities:
Extensive knowledge of computers and electronic data processing, including spreadsheets and word processing; Skill in operation of office equipment.
Ability to gather, analyze and interpret data.
Ability to communicate in a clear and concise manner both verbally and in writing.
Knowledge of University financial processes and policies. Ability to maintain level of confidentiality with regards to sensitive data and records.
Ability to create and maintain working relationships with other faculty, staff and students.
Ability to exercise sound independent judgment when answering questions and direct to appropriate supervisor if necessary.
Ability to understand and follow through with multi-directional tasks; Ability to maintain more than one project at a time and be comfortable meeting deadlines.
Ability to manage multiple projects, to anticipate information needs of faculty and staff related to grants, and to respond to new situations.
Must possess a high level of accuracy and be detail oriented.
Excellent interpersonal, problem-solving and organizational skills.
Ability to learn new software and technologies quickly.
Knowledge of basic accounting skills; knowledge of Federal grant accounting standards is a plus.
TOOLS AND EQUIPMENT USED: Knowledge of operation and use of various office equipment including, but not limited to: personal computer, including spreadsheet and word processing software, adding machine, fax machine, copier, telephone, scanner, and printers.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
While performing the duties of this job, the employee is frequently required to use arms, hands and fingers to operate and manipulate equipment generally found in an office setting. The employee may be frequently required to walk, sit, stand, talk, and hear.
The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include occasional varied degrees of occasional stress while performing job duties.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee frequently works in an office setting. The noise level in the work environment is moderately quiet.
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