Executive Assistant/Adviser to the Dean at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

FPA41W

Position Title:

Executive Assistant/Adviser to the Dean

Employment Category:

Full Time Professional

Location:

William & Mary

Department:

3G2000 Finance & Admin Comp, Data Sci, Phys

Unit Mission Statement:

The School of Computing, Data Sciences & Physics through its initiatives and activities, marshals the involved disciplinary areas to meet the most pressing needs of our time. The School provides a vibrant and inclusive community for faculty teaching and conducting research and for students pursuing programs in the fields of applied science, computer science, data science, and physics.

Position Summary:

Reporting to the Dean of the Computing, Data Sciences, & Physics (CDS&P), the Executive Assistant/Adviser to the Dean serves as primary administrative support for the CDS&P Dean in all aspects of his role. The Executive Assistant/Adviser to the Dean performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, strong interpersonal skills, sound judgment, writing ability, and analytical and decision-making skills.

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.

Essential Designation:

No

FLSA:

Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• Bachelor's degree and/or equivalent combination of education and experience.


• Significant relevant experience (typically five or more years) in a fast paced, professional, demanding environment involving secure, confidential information.


• Ability to synthesize and present information/data to facilitate effective decision-making.


• Demonstrated commitment to working with a diverse population of faculty, students and staff, as well as a commitment to professionalism with a customer service focus.


• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders at all levels.


• Proven leadership skills with significant people and project management experience.


• Demonstrated experience in organization analysis and strategic planning and commitment to continuous improvement.


• Working knowledge of human resource management, including position development, recruitment, and performance management.


• Adept problem solver with the ability to manage multiple competing priorities.

Preferred Qualifications:

• Prior experience in higher education administration and finance.


• Prior experience working with government officials and boards of visitors.


• Extensive knowledge of Commonwealth of VA State University policies.


• Experience staffing and supporting principals at events and engagements.


• Experience making travel arrangements including preparation of detailed travel portfolios.


• Prior experience working with high level donors and/or non-profit organizations.


• Experience working with a diverse constituency of faculty, staff, and university administrators.

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

$105,000 - $119,000

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U15

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

11/20/2024

Job Close Date:

11/27/2024

Open Until Filled:

No

Special Application Instructions:

This position is open to current William & Mary and Virginia Institute of Marine Science (VIMS) employees only.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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