Accounts Payable & Accounts Receivable Specialist - White Bear Lake, MN - full-time at Smarte Carte in Saint Paul, Minnesota

Job Description:

ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE SPECIALIST - Full-time - White Bear Lake, MN (hybrid)

$27.88 - $28.85 / hour 

Full-time Benefits and Bonus Eligible! 

BENEFITS 

Smarte Carte Inc. offers a competitive compensation package and outstanding benefits including Group Health & Dental Insurance, Company Paid Life Insurance, Company Paid Short-term Disability, Matching 401k, Paid Time Off, Paid Sick Time, Paid Holidays, and Wellness Reimbursement Program.

 

COMPANY BACKGROUND   

Smarte Carte, Inc. is the leading concessionaire of self-serve vended luggage carts, electronic lockers, commercial strollers, and massage chairs, as well as other passenger and guest services.   

Smarte Carte is headquartered in St. Paul, MN and has operations in the United States, Australia, Canada, Ireland, New Zealand, Norway, Singapore, Sweden, and United Kingdom. Smarte Carte products and services can be found in the following types of venues:  

• Luggage cart concessions at airports and major bus/rail stations


• Electronic locker concessions at amusement/theme parks, indoor and outdoor waterparks, ski resorts, entertainment centers, and transportation centers


• Stroller concessions at shopping centers, amusement/theme parks and zoos


• Massage chairs at transportation, shopping, and entertainment centers


• Long-term baggage storage, baggage wrapping and excess baggage storage services at airports, shopping centers, and major bus/train stations

 

Are you looking for a job with a flexible schedule, great pay, and a fantastic work environment? Are you looking for a place to develop and build your career? Do you like to have your voice heard and be involved in process improvements? Then Smarte Carte is the place for you! A positive attitude and willingness to learn are the top qualities for our ideal candidate. Smarte Carte prides itself on having a diverse and inclusive workforce. All genders, ethnicities, and backgrounds are encouraged to apply. Smarte Carte is focused on being environmentally responsible by owning/operating recyclable equipment and reducing our carbon footprint.

BASIC FUNCTION 

The Accounts Payable (A/P) & Accounts Receivable (A/R) Specialist is responsible for accurately coding, entering and paying all vendor bills for all vendors and employees in the United States and Canada; as well as accurately invoice, track, and perform collections for all Smarte Carte Mobility customers.

 

KEY JOB RESPONSIBILITIES 

• Ensure all vendor bills are paid in accordance with company policy.


• Code and import/enter all vendor bills into NetSuite ensuring they are routed for proper approval.


• Work with Purchasing and Receiving to process vendor bills to Purchase Order (PO) vendors ensuring that the PO is set up properly including verifying quantity and price, items have been received correctly and invoice matches PO and Receipt (3-way match).


• Import large vendor invoices (UPS, Verizon, Koch Logistics and Maritime) into NetSuite.


• Knowledge of Inventory Item Ledger and correct posting to ensure accurate inventory pricing of items in NetSuite (freight, sales tax, misc).


• Timely payment to all vendors according to payment terms, attention given to vendor discounts when applicable.


• Act as back-up for Accounts Payable Coordinator processing vendor payments via NetSuite integration with Treasury Management Software (Kyriba) and communicate payment batch totals to assist in daily cash management.


• Encourage vendors/employees/customers to utilize payment via ACH to reduce processing time for A/P payment & A/R collections.


• Create monthly customer invoices for recurring lease charges & import into NetSuite.


• Bill Sales Orders for equipment sales and ensure customers receive the related invoices.


• Import/enter customer invoices into various portals used by customers (Coupa and InvoiceWorks).


• Timely application of customer payments received electronically to ensure an accurate A/R Aging.


• Processing customer payments received in the home office via Remote Capture Deposit process.


• Perform A/R collection activities by contacting past due customers and obtaining payment status.


• General journal entries as required.


• Ensure proper coding and review of receipts for all transactions using the company credit card.


• Research statement balances for all vendors & customers and resolve outstanding items.


• Prepare and update detailed procedures for all functions related to position.


• Prepare schedules and provide documentation as required during annual financial audit.


• Other duties as assigned.

EXPERIENCE

• 2-4 years of experience in A/P & A/R


• Experience with working in a cross-functional team

 

 PERSONAL CHARACTERISTICS

• Demonstrated strong business acumen as defined by a proven track record of success.


• Ability to forge solid relationships with internal and external constituents e.g. customers, clients, etc. and manage across a wide range of capabilities and personalities.


• Excellent verbal and written communications.


• Willingness to adapt to changes as required created by growth.


• Organized and able to manage multiple priorities effectively in a fast paced environment.

PERSONAL CHARACTERISTICS

The successful candidate will be expected to be a high-energy, creative, and resourceful self-starter.

• 
  Teamwork and Interpersonal Skills: A team player and builder, receptive to ideas from others.  Shares information and keeps team members and partners informed.  Works effectively with others to identify and resolve issues.  Excellent interpersonal skills and an ability to interact successfully with all levels of management as well as a diverse work force.


• 
  Ethics: Highest level of professional integrity and honesty as well as personal credibility

EDUCATION 

• Bachelor's degree (preferred) or 2-year Accounting degree with 2-4 years experience

 

PHYSICAL REQUIREMENTS  

• Prolonged periods of sitting at a desk and typing/computer work.


• Visual acuity and manual dexterity to operate computer system.

 

#LI-VG1

Experience

Required

• 2 - 4 years: Accounts Payable and Accounts Receivable


• Data Entry

Education

Required

• Associates or better in Accounting

Preferred

• Bachelors or better in Accounting or related field

Skills

Required

• Decision Making


• Flexibility


• Communication


• Customer Service


• Collaboration


• Prioritizing


• Time Management


• Multitasking


• Attention to detail


• Computer

Behaviors

Required

• Team Player: Works well as a member of a group


• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

• Self-Starter: Inspired to perform without outside help

See job description

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