OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company's first product, the OrganOx metra® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 4,000 liver transplant operations globally. As part of our ongoing expansion, we seek an Executive Office Administrator to join our team.
Position Summary
The Executive Office Administrator provides high-level administrative support to the CCO and President of North America. The role requires strong leadership skills and entrepreneurial instincts. This individual will be expected to act with self-direction, a collaborative spirit and an advanced level of social emotional intelligence.
As Executive Office Administrator, you will be responsible for supporting senior-level tasks and communications while optimizing time, efficiency, and focus. This role requires the ability to organize a busy calendar, and manage other projects, as assigned. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Must be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.
Major Responsibilities
Provide high-level administrative support to the CCO and President of North America and leadership team who move fast during the build of a rapidly growing company
Provide support for project updates and communications including emails, reports, memos, presentations, internal and external communications
Support the CCO and President of North America in taking over clearly defined operational and/or strategic projects and run those independently
Provide support and oversight for special projects and initiatives
Plan, coordinate and assist in leading meetings and workshops
Ensure preparation, coordination and facilitation of meetings; develop objectives and agenda and disseminate key outcomes decisions and actions to relevant stakeholders
Build a thorough understanding of all key support functions and apply that knowledge to effectively manage strategic and tactical initiatives consistent with objectives
Maintain executive appointment schedule by planning and scheduling meetings and conferences
Track and prioritize projects, perform supporting research, and effectively communicate on project needs and status
Execute special or continuous research and data analysis
Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
Assist/administer corporate communications
Maintain executive confidence and protect operations by keeping information confidential
Serve as a liaison to, among, and between the President, all company staff, landlord, and building personnel
Assist in creating reports and presentations
Manage multiple projects at a time, as needed
Other administrative duties as assigned
Skills and Experience
Experience of working in a fast-moving, dynamic, growth company environment - exposure to a life sciences environment would be a positive
Strong project management skills
Strong strategic and analytical thinking skills
Excellent time management skills.
Excellent written and spoken communication
Advanced Proficiency in Outlook, Excel, Word and PowerPoint
Business and financial acumen, with excellent numeracy and strong commercial perspective & instinct
Proactive and highly collaborative
Ability to think broadly, while also focusing on the details
Proven ability to work in a matrix organization - exposure to a small global matrix organization would be a positive
Be willing to work long and unpredictable hours and travel with the US and internationally if required
Qualifications
Bachelor's Degree or higher
Ability to commute to office in Morristown, NJ 5 days per week
Ability to work during normal business hours on weekdays, and be available for assistance during off hours on the weeknights and weekends on occasion
Entrepreneurial and willingness to "roll up sleeves"
Self-motivated & self-sufficient, ability to take initiative on projects
Eager to learn and work as part of a collaborative team
Extremely computer savvy. Strong familiarity with Microsoft Office and Sharepoint
Excellent written and verbal communication skills
Have an outgoing and creative personality
Flexible, a natural problem solver and understands the needs of a growing business
Problem Solver - Quantitative Aptitude, Logical Reasoning
Experience creating systems, processes and procedures
While performing the duties of this job, be able to talk and hear. The position requires working on a computer for significant periods of the day
WHAT WE OFFER:
At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.