LHH is seeking a highly organized and detail-oriented Facilities Administrator to join our legal client's team. The Facilities Administrator will be responsible for managing and maintaining the operations of our office facilities, ensuring a safe, efficient, and pleasant working environment. This role requires excellent communication skills, the ability to multitask, and a strong understanding of facilities management practices within the legal industry.
Key Responsibilities:
Oversee the day-to-day operations and maintenance of the facility, including HVAC, electrical, and corporate systems, to ensure a safe and efficient working environment
Manage space allocation and layout planning, coordinating office moves and adjustments to meet the evolving needs of the organization
Negotiate and manage contracts with external vendors and service providers, including cleaning, security, and landscaping, to ensure quality services are obtained at cost-effective rates
Implement and oversee a comprehensive facility management system, including a preventative maintenance schedule, to minimize downtime and extend the lifespan of facility assets
Coordinate with the IT department to ensure all technological infrastructure within the facility is functioning optimally and meets the organization's operational requirements
Develop and manage the facility's budget, including forecasting expenses, allocating funds for projects, and monitoring expenditure to ensure financial efficiency
Ensure compliance with all local, state, and federal regulations and codes related to building operations, safety, and environmental standards
Plan and execute facility renovations, expansions, or upgrades, overseeing all stages from design and permitting to construction and final inspection
Maintain and update records of facility operations, including maintenance logs, safety inspections, and vendor contracts
Provide general administrative support to the legal team as needed
Qualifications:
Previous experience in facilities management, preferably within the legal industry
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive and confidential information with discretion.
Ability to work independently and as part of a team.
Benefits:
Competitive salary and performance-based incentives.